STC - Facilities Administrator (12 months)

Job Purpose

The Facilities Administrator will provide administrative, financial, contract, maintenance, and compliance support to the Facilities Management function, ensuring efficient service delivery, accurate record-keeping, governance compliance, and effective contractor and asset management across SAA facilities.

The incumbent will serve as the administrative backbone of the Facilities Management function by supporting maintenance operations, financial control, contract governance, compliance management, asset administration, and reporting activities across SAA & SAAT facilities.

Additional Information

Please note: This is a 12-month contract position. There should be no expectation of permanent placement upon completion of the 12-month contract period.

• Administer maintenance requests, work orders, and service calls
• Monitor planned preventive maintenance (PPM) schedules and contractor performance
• Coordinate contractor access and site activities
• Maintain facilities records and documentation
• Maintain contract registers and monitor expiry dates
• Manage compliance records, certificates, and audit documentation
• Track contractor compliance and SLA performance
• Support procurement and contract administration processes
• Process purchase requisitions, purchase orders, and invoices
• Track facilities expenditure and maintain payment schedules
• Assist with budget monitoring and expenditure reporting
• Maintain accurate asset registers and maintenance records
• Generate monthly facilities, compliance, and expenditure reports
• Support EAM/CMMS data management and reporting

• Facilities administration
• Procurement administration
• Compliance management
• EAM/CMMS systems (e.g., INFOR EAM)
• Microsoft Office (Excel, Word, PowerPoint)
• Planning and organisation
• Communication skills
• Problem solving
• Stakeholder management

• Minimum Grade 12/Matric or equivalent qualification at NQF Level 4
• National Diploma in Facilities Management, Business Administration, Property Studies, Office Management, or related field at NQF level 5
• Facilities Management or Contract Management certification will be an advantage
• 1 - 2 years administrative experience
• Minimum 2 years' experience within Facilities Management, Property, Engineering, or Corporate Real Estate environments
• Experience with procurement, contract administration, and maintenance systems

• Attention to detail
• Customer service orientation
• Accountability and integrity