Officer: Promotions & Activations

Job Posting Salary:  R434,656.00

Job Posting End Date:  27 Oct 2026

Promotions and Activations Project Administration

• Schedule all promotions and activations requests from various clients (internal and external stakeholders) on identified events and projects.
• Assist with the implementation of Promotions and Activations Units calendar events.
• Communicate with region and relevant stakeholders about projects they will be undertaking, with relevance to promotions and activations.
• Follow up on progress of preparations for the event that are done by the region.
• Update regions on service providers appointed and their contact details.
• Update project plan.

Coordinate all Logistical Arrangements Necessary for Office Operations and Carrying out Duties Outside the Office, i.e. Site Visits, Branding Material Delivery, Managing of Event

• Liaise with relevant processing centres and any stakeholder about requirements for the event and the materials that will be delivered.
• Attendance of scheduled meetings for event preparation.
• Draft executive summaries for accommodation and travel arrangements.
• Arrange delivery of material requested.

 Document Management

• Filing of reports and executive summaries.
• Maintain proper filing system.
• Perform all admin related functions relating to promotions and activations function. 

Facilitation and Administration of Merchandise and Relevant Resources

• Receiving requests from regions and stakeholders for promotional material and branding.
• Giving copy of request to Promotions and Activations coordinator for recording on merchandise or stock register.
• Ensure requests are attended to and requested material sent out to relevant person.
• Order promotional material for RAF events and verify with the Branding Officer that the branding on the items is in line with the RAF corporate identity and style guides.

 Reporting

• Plan and execute mobilisation plan on the area identified together with regional Manager: Marketing and Communications.
• Compilation and submission of mobilisation report.

Monitoring and Reporting on Promotions and Activations Budget

• Receive and submit invoices (from service providers to finance department).
• Verify information on invoices received corresponds with the purchase order and maintained price on purchase requisition.
• Compile demand management plan with the requirements for Promotions and Activations, which includes the estimated or budgeted amount for the goods.
• Advise on the transfer of funds for the Promotions and Activations every quarter.

 Stakeholder Management

• Assist with inquiries and requests for information from both internal and external stakeholders.
• Contribute to the maintenance of relationships with vendors, service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on time.

• Bachelor’s Degree/ Advanced Diploma in Marketing/ Advertising/ Communication related qualification.
• Certification in Project Management will be advantageous.
• Relevant 3 years’ experience in a promotions and activations related environment.

Technical and behavioral competencies required

• Planning, organising and coordinating.
• Personal mastery.
• Judgement and decision making.
• Ethics and values.
• Client service orientation.
• Multi-tasking skills.
• Strong organisational skills.
• Report writing.
• Strong written and oral communication skills.
• Innovative and active.
• Knowledge of effective methods and techniques of developing campaigns, activities and special events.
• Strong interpersonal skills.
• Understanding of RAF procurement processes.