Junior Procurement Administrator

SUMMARY:
Junior Procurement Administrator
Pretoria East

Our established client is seeking a proactive, initiative-driven Junior Procurement Administrator to join their team and support the Procurement Manager as their right-hand person.

Non-Negotiable Requirements:

• Matric
• Advanced Excel skills
• Experience with purchase orders, invoices and quotations
• Own vehicle and valid driver’s licence
• Must reside in Pretoria East
• Proactive, thick-skinned and able to take initiative
• A two-week notice period will be given preference

POSITION INFO:
Minimum Requirements: Matric. Advanced Excel. PO, invoice and quotation experience. Own vehicle and valid licence. Pretoria East residents only. Proactive, thick-skinned and takes initiative. 2 weeks' notice will be given first preference. Duties and Responsibilities: Provide administrative support to the Procurement Manager and assist with the day-to-day coordination of procurement activities. Receive and record purchase requisitions, check that requests include the necessary descriptions, quantities, specifications, delivery details, and approvals, and refer incomplete requests for correction. Request quotations from approved or prospective suppliers as instructed and compile quotation comparisons for review by the Procurement Manager or Procurement Officer. Prepare purchase orders and related procurement documentation for review or approval in accordance with Company procedures. Maintain an accurate procurement tracker showing requisitions, quotations, approvals, purchase orders, expected delivery dates, and outstanding actions. Communicate with suppliers regarding quotations, order acknowledgements, delivery dates, documentation, and routine queries. Follow up on outstanding orders and advise the Procurement Manager of delays, shortages, price changes, or other issues requiring attention. Assist with maintaining supplier records and obtaining required supplier forms, banking details, tax information, and other supporting documents, subject to Company verification and approval procedures. Assist in resolving discrepancies between purchase orders, delivery notes, invoices, and goods received by referring issues to the appropriate person. Maintain orderly electronic and physical procurement records, including requisitions, quotations, purchase orders, delivery documentation, supplier correspondence, and approvals. Capture and update procurement information accurately on the Company's systems and spreadsheets, including MS Office and Xero where required and authorised. Compile routine procurement reports, order status updates, and administrative summaries for the Procurement Manager. Handle confidential supplier, pricing, commercial, and Company information discreetly and only share it with authorised persons. Coordinate with requesting departments, site personnel, suppliers, finance, and other relevant stakeholders to support efficient procurement processes. Monitor deadlines and ensure that follow-up actions are completed promptly. Communicate professionally in English or Afrikaans and maintain a high standard of accuracy and organisation. Comply with Company policies, approval limits, document-control requirements, and confidentiality obligations. Perform other reasonable procurement administration and personal assistant duties as assigned by the Company.