Facilities Manager

SUMMARY:
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POSITION INFO:
Location: Bedfordview, Johannesburg | Potential Hybrid Arrangement Employment Type: Permanent Industry: Facilities Management | Property & Infrastructure | Financial Services WatersEdge Solutions is partnering with an established South African business in the financial services sector to find a hands-on, solutions-driven Facilities Manager who can take ownership of building operations, maintenance and workplace infrastructure. This is an opportunity for someone who enjoys keeping facilities running efficiently, managing contractors and ensuring that buildings remain safe, compliant and well maintained. We're looking for a practical professional with a strong technical understanding of building services, the confidence to manage maintenance and improvement projects, and the ability to make sound decisions when unexpected issues arise. The role is based in Bedfordview , with the possibility of a hybrid working arrangement. About the Role As Facilities Manager, you'll be responsible for overseeing the day-to-day operation, maintenance and upkeep of a central office building that accommodates multiple business operations. Reporting to the Infrastructure Manager, you'll ensure that building systems, infrastructure and support services operate safely, reliably and cost-effectively . Your responsibilities will cover everything from preventative maintenance and critical building services to health and safety compliance, contractor management, budgets and capital improvement projects. You'll also oversee building access and security arrangements, coordinate workplace requirements and ensure that maintenance issues are addressed promptly. This role requires someone who is comfortable working across technical, operational and administrative responsibilities, and who can balance immediate maintenance needs with longer-term facilities planning. Key Responsibilities Building Systems & Maintenance Management Oversee planned, preventative, reactive and emergency maintenance programmes across the building and its physical assets. Ensure the reliable operation and maintenance of critical infrastructure, including: Air conditioning and HVAC systems Electrical infrastructure and solar installations Plumbing systems Fire detection and fire safety systems Backup generators Elevators and lifts Conduct regular facility inspections to identify maintenance requirements, deterioration and potential safety hazards. Arrange and coordinate repairs to minimise disruption to business operations. Maintain accurate facilities asset registers and maintenance schedules. Monitor the condition and performance of building infrastructure. Ensure maintenance activities are completed to an appropriate standard and within agreed timelines. Health, Safety & Environmental Compliance Ensure facilities operations comply with applicable Occupational Health and Safety (OHS) legislation, statutory regulations and building codes. Maintain accurate health, safety and compliance records. Ensure fire safety documentation and compliance certificates remain current. Coordinate evacuation drills and emergency preparedness activities. Support business continuity planning relating to building operations and infrastructure. Investigate incidents, accidents and near-misses. Implement corrective actions to address identified risks and prevent recurring incidents. Identify and escalate potential safety hazards before they become serious operational concerns. Budgeting & Financial Management Assist with preparing and managing annual facilities-related operational and capital expenditure budgets. Monitor building maintenance and operational costs. Review contractor quotations and assess proposed expenditure. Approve invoices within the relevant authorisation procedures. Track spending against approved budgets. Identify opportunities to improve cost efficiency without compromising safety or service quality. Maintain appropriate financial controls over facilities expenditure. Ensure additional expenditure and scope changes receive the required approval before implementation. Contractor & Vendor Management Source, evaluate and manage external contractors and service providers. Coordinate suppliers responsible for: Cleaning services Security Landscaping Waste management Specialist technical maintenance Monitor contractor performance against agreed Service Level Agreements (SLAs) . Review quotations and ensure services offer appropriate value. Coordinate contractor access and work schedules. Inspect completed work and verify quality before final sign-off. Address service delivery concerns and follow up on outstanding contractor commitments. Maintain effective working relationships with service providers. Building Security & Access Control Oversee building access arrangements and related security systems. Monitor perimeter security controls. Coordinate maintenance and operational requirements relating to building security infrastructure. Work with security service providers to address identified risks or operational issues. Ensure security-related facilities concerns are escalated and resolved appropriately. Space Planning & Workplace Operations Coordinate office space planning and workplace requirements. Manage office moves, relocations and refurbishment activities. Support the planning and execution of facilities improvements. Oversee day-to-day facilities helpdesk queries and maintenance requests. Respond to staff and building-user concerns relating to the workplace. Coordinate general workplace logistics. Ensure facilities-related issues are managed professionally and resolved promptly. Support a safe, functional and well-organised working environment. Facilities Projects & Capital Improvements Manage facilities projects from initial assessment through to completion and handover. Coordinate project quotations, procurement and contractor appointments. Monitor project budgets, timelines and deliverables. Oversee repairs, refurbishments and capital improvement initiatives. Ensure contractors complete work according to agreed requirements. Obtain prior approval for changes in project scope or additional expenditure. Monitor project progress and address delays or operational challenges. Verify completed work before project close-out and handover. What You'll Bring Essential Requirements Grade 12 / Matric. 3–7 years of hands-on experience in facilities management, property management or operational management. Proven experience managing building maintenance and facilities operations. Strong technical understanding of building services, including: Mechanical systems Electrical infrastructure Plumbing systems Experience coordinating planned, preventative and reactive maintenance. Practical knowledge of Occupational Health and Safety requirements and building compliance. Experience managing external contractors, service providers and vendor relationships. Proven ability to manage contractor agreements and monitor service delivery. Experience working with facilities budgets, quotations and expenditure controls. Experience coordinating technical maintenance teams. Ability to identify building maintenance risks and take appropriate corrective action. Experience managing repairs, maintenance projects or facilities improvement initiatives. Strong organisational and planning skills. Ability to manage multiple operational priorities. Good financial awareness and a cost-conscious approach to facilities management. Strong communication and stakeholder-management skills. Practical problem-solving ability and sound technical judgement. Ability to remain calm and make effective decisions during emergencies or unexpected building-related incidents. A proactive, accountable approach to maintaining a safe and reliable working environment. We're looking for someone who understands building infrastructure, can confidently manage contractors and maintenance activities, and takes ownership of keeping facilities operating smoothly. Nice to Have A National Diploma, Degree or relevant technical qualification in: Facilities Management Property Management Civil Engineering Electrical Engineering Mechanical Engineering Experience managing facilities within a corporate office environment. Exposure to solar installations, backup power systems and generators. Experience coordinating office refurbishments or capital improvement projects. Familiarity with facilities asset registers and structured maintenance schedules. Experience overseeing building security and access-control systems. Exposure to emergency preparedness and business continuity planning. Experience managing multiple service providers across different facilities functions. What's On Offer Permanent opportunity based in Bedfordview, Johannesburg. Potential for a hybrid working arrangement, subject to operational requirements. The opportunity to take ownership of facilities operations within an established business environment. A varied role covering building maintenance, infrastructure, compliance and project coordination. Exposure to critical building systems and facilities improvement initiatives. The opportunity to work with technical contractors and specialist service providers. Scope to contribute to cost management, operational efficiency and workplace improvements. A role where practical problem-solving and sound decision-making make a direct difference to daily business operations. Company Culture This opportunity offers the chance to work in an established, service-focused business environment where reliability, accountability and practical problem-solving are important. The emphasis is on maintaining safe, functional and efficient facilities that allow employees and business operations to run without unnecessary disruption. You'll be well suited to this environment if you take pride in keeping things organised, enjoy solving technical and operational challenges, and understand the importance of responding quickly when building-related issues arise. The ideal candidate will be approachable, organised and confident working with contractors, management and employees, while maintaining high standards of safety, service and cost control. Please Note: If you have not been contacted within 10 working days, consider your application unsuccessful.