Facilities Manager (JHB with possibility of Hybrid)

SUMMARY:
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POSITION INFO:
ENVIRONMENT: A provider of tailored Financial Solutions urgently seeks to fill the role of a Facilities Manager who will take charge of ensuring all building-related systems, infrastructure, and support services operate safely, reliably, and cost-effectively while complying with Health, Safety, and Environmental regulations. You will manage critical infrastructure, including air conditioning, electrical and solar, plumbing, fire safety systems, generators, and elevators; conduct regular facility inspections while reviewing contractor quotations, approving invoices, tracking spending against budget limits & managing projects. The ideal candidate must have Matric/Grade 12, a Degree/National Diploma or technical qualification in Facilities Management, Property Management, or Civil/Electrical/Mechanical Engineering preferred with 3-7 years of hands-on experience in Facilities, Property, or Operational Management. You will also need a proven track record in managing budgets, vendor contracts, and Technical Maintenance teams and a strong technical understanding of building services (mechanical, electrical, plumbing).   DUTIES: Building Systems & Maintenance - ·        Oversee planned, preventive, reactive, and emergency maintenance programs for all physical assets. ·        Manage critical infrastructure, including air conditioning, electrical and solar, plumbing, fire safety systems, generators, and elevators. ·        Conduct regular facility inspections to identify wear, tear, or safety hazards and schedule immediate repairs.  ·        Responsible for building access, security systems and perimeter controls. ·        Facilities Asset Register and Maintenance Schedules.   Health, Safety & Environmental (HSE / OHS) Compliance - ·        Ensure strict adherence to local Occupational Health and Safety (OHS) legislation, statutory regulations, and building codes. ·        Maintain safety records, fire compliance certificates, evacuation drills, and emergency preparedness/business continuity plans. ·        Investigate incidents, accidents, or near-misses and implement corrective action procedures.   Budget & Financial Management - ·        Assist in developing, monitoring, and managing the annual operational and capital expenditure budgets related to the building costs and maintenance. ·        Review contractor quotations, approve invoices, track spending against budget limits, and identify cost-saving efficiencies.    Contractor & Vendor Management - ·        Source, evaluate, and manage external service providers (e.g., cleaning, security, landscaping, waste management, and specialized technical contractors). ·        Monitor Service Level Agreements (SLAs), evaluate contractor performance, and verify completed work before sign-off.   Space Planning & Operations - ·        Coordinate space planning, office moves, refurbishments, and capital improvement projects from procurement to handover. ·        Manage day-to-day facilities helpdesk queries, staff/tenant complaints, and general workplace logistics.   Projects, Repairs & Capital Improvements - ·        Manage projects from assessment and quotations through implementation and handover. ·        Project budgets, timelines and contractor coordination. ·        Prior approval of scope changes and additional expenditure.   REQUIREMENTS: Qualifications – ·        Grade 12 / Matric. ·        National Diploma, Degree, or technical qualification in Facilities Management, Property Management, or Civil/Electrical/Mechanical Engineering preferred.    Experience/Skills - ·        3 to 7 Years of hands-on experience in Facilities, Property, or Operational Management. ·        Proven track record in managing budgets, vendor contracts, and Technical Maintenance teams. ·        Strong technical understanding of building services (mechanical, electrical, plumbing). ·        Problem-solving and calm decision-making during emergency situations.