Assistant Manager Finance Debtors

PURPOSE OF THE JOB:

• The incumbent of this position will fulfil the necessary requirements to be able to assist with the management of the Foreign Debtors Department, to meet all company and departmental objectives with regards to ensuring monies are collected timeously.

KEY PERFORMANCE AREAS:

Open Accounts

• Reply on itrade messages from the bank with correct BOP code
• Processing of critical payments done efficiently and correctly
• Ensure compliance with Sarbanes Oxley for all internal processes
• Processing of month-end statements
• Running Age Analysis
• Accurately converting foreign currencies to local by using correct rate of Exchange.
• Follow –up outstanding amounts in line with Distributor Business Conditions
• Ensure all payment terms are per Distributor Business Conditions

GNS (Global Netting Systems)

• Upload of outstanding balances per Age analysis for all TME customers
• Ensure all values balance to the Age Analysis
• Process Foreign and Local Currencies together with UCR numbers
• Process payments on GNS clearing system. Submit to Treasury
• Clear as per settlement dates on GNS Calendar

Problem Solving/Debtors follow up

• Follow up on invoice queries
• Send monthly statements to all open accounts by 3rd of each month and ensure correctness.
• Follow and confirm payment date

Comprehensive monthly reporting

• Stats Report – Volumes for components and Vehicles
• Foreign Debtors Revaluation in General Ledger
• Prepare monthly reconciliation and submit via Blackline platform
• Export Debtors Age Analysis valued to +- 1.5 million
• Tax Schedules for Export Customers transgressing the Vat rulings
• Debtors Analysis Variance Reporting
• Export Debtors year on year Roll forward
• Budgeting/Debtors Balances
• Accurate and timeous Quarter end packs

Cash Forecast

• Provide cash forecasts for cash management to Treasury
• Analyse the local cash/forex debtors receiving book
• Liase with business cost planning department for volumes
• Forecast expected payments based on DBC

Compliance

• Calculate and process journals for all losses\gains accurately, compile an accurate Export Revaluation schedule using the month end exchange rates as per treasury department. Revalue Foreign Debtors as per the SOX PNP.
• Compliance to all standard operating procedures
• Ensure that journal entries passed are compliant in terms of SOX requirements                                                                                                            
• Ensure correct BOP and Unique Consignee reference is accurately captured into I’ trade system to meet exchange control requirements as per the SA Reserve Bank requirements.
• Follow up on bank statements ensuring all funds are appropriately received and processed eliminating any risk of fraud.

QUALIFICATIONS AND EXPERIENCE:

• NQF 5 (240 Credits), Degree or Diploma in Finance, Accounting or related
• Minimum 3-5 years relevant Debtors, International Trade banking experience (Knowledge of Exchange Rate)
• Minimum 3 years relevant Letter of Credit experience preferably within a manufacturing environment
• Knowledge of Inco terms & Reserve Bank controls
• Credit Control, General Ledger                                                                                                                                                                                     
• Financial Reporting.
• Good business acumen (Advantageous- experience in a manufacturing environment)

COMPETENCIES:

• Accurate Information gathering and analysis
• Awareness and commitment to our mission
• Awareness of situations and Decisiveness
• Communication and sharing of mid to long term plans
• Creation of innovative vision
• Establishing framework and systems for organisational review
• Feedback of evaluation results and long-term development of others
• Perseverance
• Strategic re-allocation of resources and review of work methods
• Suitable assignment and objective performance review