Assistant Director: Auxiliary Services

Requirements

• A relevant NQF Level 6 Qualification in Administration/Public Management/Public Administration. Five (5) years’ experience in administrative environment with three (3) years serving as a supervisor. The disclosure of a valid unexpired driver’s license. Computer literacy (MS Office Software package).
• Sound knowledge, interpretation and application of public service legislations/Acts, Regulations, directives, processes, and procedures relevant to the post. Good communication, interpersonal skills and ability to interact with people at all levels. Ability to work independently, without close supervision and ability to lead a team. Good planning, organising, and execution skills.
• Be able to prioritize and produce quality work. Accountability, ability to multitask, work under pressure and meet tight deadlines. Excellent report writing skills. Problem-solving, creativity, and initiative skills. Analytical thinking with ability to pay attention to details and handle confidential information.

Duties

• Management of key administrative areas within the Directorate including its Area Offices. Manage corporate travel arrangements. Manage, facilities and support services. Ensure safety and security compliance. Manage records and documents. Manage human resource and performance.
• Monitor and ensure compliance to national and departmental legislations/acts, regulations, directives regarding corporate travel, transport management, Facilities management, records management, telecommunications, safety, and security. Ensure proper management of service provider contracts, payment of services, accounts, debt recovery, queries, reconciliation of accounts and expenditure reporting. Ensure quarterly reporting on contract performance. Ensure efficient maintenance of information and accurate databases.
• Provide inputs to the monthly and annual spending plans aligned to business plan. Provide inputs on the development/review of budget and business plans with clear roles and responsibilities assigned with the resource’s requirements identified. Develop, maintain, and implement standard operating procedures for efficient utilisation and compliance to corporate travel, transport management, facilities management, records management, telecommunications, safety, and security.
• Advise management and officials on administrative key activities` policies, directives, processes, and procedures. Compile submissions for implementation of administration activities and provision of management reports. Compile submissions, memoranda and submitting of monthly operational reports. Manage administration support personnel including co-ordination of key administrative and operational activities within the Directorate.