Stark Ayres: Administrative Assistant

To ensure that administrative duties, in the laboratory, is maintained in such a way that it ensures the smooth running of processes necessary for seed lot sampling, seed- and moisture testing.

RESPONSIBILITIES:

a) Receiving and registration of submitted samples

• Compare information on sample with information on register or other documentation.
• Receive sample on register and EMS
• Prepare relevant documents as per required test/s.
• Place samples in relevant containers as per required test/s.

b) Document Preparation for OIC’s

• Complete OIC application and return to applicant.
• Register OIC seed lots on register and complete relevant documentation.
• Receive OIC-samples on register and place in relevant containers as per required test/s.

c) Calculation and Reporting of Results

• Calculate all germination results as per ISTA and apply tolerances.
• Enter all results on register.

d) Issuing of Laboratory Reports and OIC’s

• Prepare laboratory reports on request.
• Inform customer when laboratory report is ready for collection.
• Confirm correct rounding (Seed calc).
• Prepare preliminary OIC for confirmation purposes.
• Inform customer when OIC’s are ready for collection.

e) Record Keeping

• Maintaining all germination, purity, seed count and moisture records.
• Maintaining laboratory register.
• Maintaining equipment register and files.

f) Storeroom maintenance

• Maintaining and monitoring of incoming and outgoing stock.

g) General

• Respond to queries from Head Office, Packing, Production, Export, Marketing, Quality, Assurance Manager.
• Perform any reasonable task allocated by superiors to ensure the effective functioning of the seed-testing laboratory.
• Act responsibly and professionally at all times, fostering goodwill and a positive image of the Company.

REQUIREMENTS:

• Grade 12.
• 3+ years experience in admin.