Retail Branch Admin Assistant - VKB Retail, Lindley

Introduction to the VKB Group

The VKB Group is an agricultural company providing support to farmers and producing straight-from-the-farm foods for consumers. Apart from its various consumer brands, the VKB Group is also represented by its regional brands: VKB, GWK and NTK.

Our roots are firmly planted in agriculture, with farming at our core, continuously growing and evolving throughout the years. Starting with providing everything needed on the farm to produce food, we now operate across the entire food supply chain, including processing, logistics, storage, handling and national and international market channels.

Why this role matters?  

The Administrative Clerk plays a critical role in ensuring the efficient and accurate administration of branch operations. This position supports stock control, financial administration, customer service, and compliance processes that contribute directly to the smooth running of the business. By maintaining high administrative standards and supporting operational excellence, you will help ensure that our customers receive outstanding service while minimizing business risks.

Why join VKB?

At VKB, we are passionate about empowering people and growing together. Joining our team means becoming part of a business that values integrity, teamwork, innovation, and continuous improvement. You'll have the opportunity to contribute meaningfully to the agricultural industry while developing your skills in a supportive and dynamic work environment.

What success looks like?

Success in this role means maintaining accurate administration, ensuring stock and financial processes are completed correctly and on time, delivering excellent customer service, supporting compliance requirements, and contributing to efficient branch operations. The successful candidate will demonstrate attention to detail, accountability, sound cash and stock control practices, and a proactive approach to continuously improving processes and adding value to the business.

Who are we looking for (Ideal candidate profile)

We are looking for a detail-oriented and organized individual with a strong understanding of agricultural products and administrative processes. The ideal candidate will be proactive, dependable, and capable of maintaining high levels of accuracy while working in a fast-paced environment. Someone who takes pride in delivering excellent service and building strong working relationships will thrive in this role.

Minimum requirements, including:

Qualifications and Essential Experience

• Grade 12 / NQF Level 4.
• 1-3 years relevant experience
• Experience in the agricultural industry will serve as a strong recommendation.
• Experience in administrative, stock control, or branch support functions

Competencies and Skills Required:

• Problem-solving and analytical thinking
• Effective communication and relationship building
• Teamwork and collaboration
• Compliance and risk awareness
• Planning, organizing, and time management
• Attention to detail and accuracy
• Customer service and client-focused approach
• Personal resilience and adaptability
• Numeracy and financial accuracy
• Computer literacy, including Microsoft Word and Excel
• Administrative, record-keeping, and document management skills
• Stock control and inventory management
• Ability to work accurately under pressure
• Continuous improvement mindset and commitment to adding value to the business

Key Responsibilities

• Maintain high standards of administration across all branch functions.
• Capture and process Goods Received Vouchers (GRVs) accurately.
• Complete invoices and relevant transactional documentation.
• Process and manage stock claims.
• Monitor and minimize operational and financial risks.
• Issue GRVs for stock and monitor deviation reports.
• Assist with internal and external audit processes.
• Manage and control petty cash and banking activities.
• File and maintain documents according to company standards.
• Deliver professional customer service to clients and stakeholders.
• Perform stock control and inventory-related tasks.
• Support the branch with general administrative duties as required.
• Continuously seek opportunities to improve processes and add value to the business.

Important Information for Applicants

VKB Group reserves the right to close or withdraw any vacancy at its discretion. All personal information submitted through the Career Portal will be used solely for recruitment purposes and, where applicable, for matters related to employment.

As an equal opportunity employer, VKB Group is committed to Employment Equity, transformation, and the inclusion of People with Disabilities. Our recruitment decisions are aligned with the VKB Group Employment Equity Plan and Transformation Strategy.

When applying, please ensure that:

• You use Google Chrome to access the Career Portal.
• You upload a clear and professional CV in PDF or Word format only.
• Your CV does not contain handwritten notes or markings.
• Supporting documents such as your ID, driver's licence, certificates, or other documentation are uploaded in the designated sections and not combined with your CV.
• Your profile photo meets the minimum size requirement of 300 x 300 pixels.

A Note on Honesty and Integrity

As part of the application process, you will be required to complete a screening questionnaire. We strongly encourage all candidates to answer every question honestly and accurately.

At VKB Group, our culture is rooted in the values of being Humble, Hungry, Smart, Bold, and Playing as One Team. We believe in building authentic relationships and making sound decisions based on trust and integrity. Misrepresenting qualifications, experience, competencies, criminal history, or any other information may result in your application being withdrawn or your employment being terminated should discrepancies be identified during verification processes.

We respect your time and ask that you respect ours by providing truthful information throughout the recruitment process. This helps ensure that we focus on candidates who are genuinely aligned with the requirements of the role and the values of our organisation.