Registry Clerk

Requirements:

• A grade 12 certificate or equivalent as recognised by SAQA. No experience required

Knowledge and Skills:

• Computer · Planning and organizing  Language  Computer literate ·
• Good verbal and written communication skills.  Communication  Interpersonal Relations 
• Flexibility · Teamwork. Public service regulations (PSR)

Duties:

• Attend to clients · Handle telephonic and other enquiries received. ·
• Receive and register hand delivered mail/files. Receive all mail · Sort, register and dispatch mail 
• Distribute notices on registry issues. Opening and close files according to record classification system. 
• Filing/storage, tracing (electronically/manually) and retrieval of documents and files ·
• Complete index cards for all files. Open and maintain Franking machine register. Frank post, record money and update register on a daily basis. 
• Undertake spot checks on post to ensure no private post is included. Lock post in postbag for messengers to deliver to Post Office. ·
• Open & maintain remittance register.  Record all valuable articles as prescribed in the remittance register. ·
• Hand delivers and signs over remittances to finance. Send wrong remittances back to sender via registered post and record reference number in register. ·
• Keep daily record of amount of letters franked. Electronic scanning of files  Sort and package files for archives and distribution · Compile list of documents to be archived and submit to the supervisor.  Keep records for archived documents