Plant Administrator

Coca-Cola Beverages Africa (CCBA) presents an exciting opportunity for a Plant Administrator. The role will report to the Manufacturing Manager

CCBA is the 8th largest Coca-Cola authorised bottler in the world by revenue, and the largest on the continent. It accounts for over 40% of all Coca-Cola ready-to-drink beverages sold in Africa by volume. With over 14 000 employees in Africa, CCBA group services more than 800 000 customers with a host of international and local brands. CCBA group operates in 14 countries: South Africa, Kenya, Ethiopia, Uganda, Mozambique, Namibia, Tanzania, Botswana, Zambia, Eswatini, Lesotho, Malawi and the islands of Comoros and Mayotte.

Key Purpose 

• Administrative and Executive Support
• Governance and Compliance Support
• Financial Administration and Purchase Requisitions
• Document Control and Record Management
• Communication and Stakeholder Coordination
• Meeting and Event Coordination
• Reporting and Analytics
• Systems and Workflow Management

Key Outputs

Plant Administrative Support

• Provide comprehensive administrative support to the Manufacturing Manager and leadership team.
• Manage plant documentation, memos, correspondence, and filing systems.
• Schedule and coordinate meetings, events, and visitor access.
• Prepare agendas, take minutes, and ensure follow-up on action items from leadership meetings.

HR and Timekeeping Support

• Coordinate time and attendance records (SAP or Kronos), resolve queries, and escalate issues where necessary.
• Support onboarding logistics, leave tracking, and personnel movements in coordination with HR.
• Maintain an accurate org chart and staff lists for the plant.

Financial and Procurement Administration

• Raise purchase requisitions (PRs) and track purchase orders (POs) in line with budgetary controls.
• Liaise with the finance department on invoice processing, vendor queries, and compliance documentation.
• Support the Manufacturing Manager in plant cost tracking and basic expenditure reports.

Governance, Audits and Compliance Support

• Ensure documentation and plant records are audit-ready and aligned to quality, safety, and environmental standards.
• Assist in tracking legal and regulatory requirements related to plant governance.
• Maintain master documents and support regulatory inspections, internal audits, and ISO compliance.

Systems and Reporting

• Extract, compile and distribute plant performance and operational reports,
• Maintain digital and physical document control systems to support GMP, safety, and maintenance audits.

Internal Communication and Coordination

• Act as the central coordination point for internal communications within the plant.
• Manage notice boards, communication platforms, and logistics for team events and engagement activities.
• Support logistics for site visits, training sessions, and community involvement activities.

KBI

• On-time submission of plant reports and governance documents
• Purchase requisition processing turnaround time
• Time and attendance accuracy (%)
• Compliance audit findings (Administrative Scope)
• Meeting minutes and follow-up closure rate
• Internal stakeholder satisfaction score (via feedback)
• Invoice and procurement query resolution time

Education

National Diploma or Bachelor’s Degree in Business Administration, Office Management, or equivalent field

Experience

• 3–5 years’ experience in an administrative or coordination role, preferably in a manufacturing or FMCG environment
• Exposure to plant operations, procurement processes, and HR coordination will be advantageous
• Experience supporting multiple stakeholders across technical and operational teams

Skills

• Proficient in MS Office Suite 
• Strong organizational and administrative skills
• Excellent verbal and written communication abilities
• Basic understanding of procurement and finance workflows
• Familiarity with document control and compliance management systems
• High attention to detail, problem-solving, and follow-through