Personal Assistant/Regional Secretary Support- Fixed Term Contract

Duties and Responsibilities

• Diary management
• Perform general administrative duties
• Create, transcribe, and distribute meeting agendas and compile minutes.
• Prepare post meeting correspondence and reports
• Answer phone calls and direct calls to appropriate parties or take messages.
• Establish and maintain a comprehensive filing system
• Research, price, and purchase office supplies.
• Manage supplies and stock to ensure adequate levels are kept
• Obtains quotes and issues order notes after Managers approval
• Receives invoices and statements and submits for approval and submit to SSC Finance for payment
• Checks progress of payments and liaises with service providers on information/documentation required
• Handle own correspondence
• Oversee booking of boardrooms and arrange refreshments
• Coordinate project-based work

Knowledge/Experience/Skills/Requirements

• Above average verbal and written communication and listening skills
• Ability to build strong effective relationships
• Must have good analytical skills with attention to detail
• Must have good conflict handling skills
• Strong persuasion skills
• Report writing skills
• Above average administration skills
• Strong organizational and planning skill

Requirements

• An appropriate Grade12 Certificate and /or equivalent academic qualification
• Tertiary qualification in office administration will be an advantage
• At least 4 years secretarial experience required
• The ability to communicate in English is essential
• Must be able to handle own correspondence
• In possession of a current valid driver’s license (advantageous)
• Advanced Computer literacy (Word, Excel and PowerPoint