Personal Assistant (Fashion) Temporary Contract

SUMMARY:

POSITION INFO:
The successful candidate will be responsible for managing the front-of-shop area, welcoming clients, maintaining a professional and presentable environment, and providing general administrative support to the owner and the business. This is a four-month fixed-term contract position to provide maternity cover. Responsibilities General Duties Manage and maintain the front-of-shop area. Welcome clients at the door and offer refreshments. Ensure all garments displayed on the rails are properly hung and facing in the same direction, according to the owner's preferences. Adjust garment presentation as required, as the owner's preferences may change with each season. Ensure the office is neat, tidy, and well-maintained before clients arrive. Assist with preparing and serving tea or coffee when the tea girl is unavailable. Office Administration Check incoming emails and respond appropriately. Make online payments for fabric imports. Prepare invoices for garments sold using the Sage One programme. Collect employee clocking information from the Eco Time machine once a week and submit it to the accountants for payroll processing. Calculate and record monthly business expenses on an Excel spreadsheet. Run office-related errands, including collecting dry cleaning and purchasing fabric, haberdashery, and other supplies from local shops. Maintain a daily record or diary of tasks and responsibilities. Meet with the owner daily to discuss the tasks and priorities for the day. Ensure that urgent tasks are prioritised and attended to first. Requirements Matric certificate. Must wear black clothing at all times, in keeping with the rest of the staff. A specific uniform is not required; the employee must provide their own black clothing. Full makeup is required. Manicured and well-maintained nails are essential. Must be well-groomed and maintain a professional appearance at all times. Working Hours Monday to Friday: 08:00-16:45. No weekend work required. The position is offered on a four-month fixed-term contract for maternity cover .