Payroll Administrator

Payroll Administrator Job Profile 

 • Manage the full payroll function, ensuring accurate and timely payroll processing.
• Prepare and submit applications for tax directives.
• Complete and submit statutory returns, including PAYE, UIF, and SDL.
• Prepare IRP 501 reconciliations and year-end submissions using the EasyFile system.
• Respond to and resolve employee payroll queries.
• Administer garnishee orders and maintenance orders.
• Manage the administration of medical aid, provident fund, and funeral fund benefits.
• Ensure the accurate and timely submission of statutory returns and payments.
• Ensure the accurate and timely capturing of employee information relating to new appointments, terminations, transfers, and promotions.
• Reconcile medical aid, provident fund, MIBCO, and other third-party payments.
• Import and process payroll data, including earnings, deductions, and other relevant information.
• Maintain high levels of client satisfaction and contribute to client retention.
• Review and investigate payroll variances to ensure accuracy.
• Prepare and submit payroll files to the Finance Department.
• Generate month-end payroll reports for the Finance Department, ensuring accuracy and completeness.
• Perform general administrative duties, including filing, scanning, and maintaining payroll documentation.

Qualifications and Experience
• Diploma in Accounting, Human Resources, or a relevant degree.
• Minimum of 3 years’ payroll processing experience is essential.
• Certificate in Sage 300 People.
• Proficiency in Microsoft Office applications.
• Sound knowledge and understanding of relevant legislation, including the Labour Relations Act, Basic Conditions of Employment Act, and SARS PAYE requirements.

Skills and Personal Attributes
• Excellent verbal and written communication skills.
• Strong understanding of Human Resources practices and applicable labour legislation and regulations.
• High attention to detail, with strong numerical and analytical skills.
• Proficiency in using payroll systems and related software.
• Excellent organisational and time management abilities.
• Ability to prioritise tasks effectively and meet deadlines.
• Strong interpersonal skills, with the ability to build and maintain positive working relationships.