OPERATIONS ADMIN COORDINATOR

SUMMARY:
OPERATIONS ADMIN COORDINATOR
📍 Paarl, WC
💰 R35,000 p/m
An established business seeks a highly organised Operations Admin Coordinator to coordinate maintenance, fleet administration, compliance records and operational support across multiple production facilities, retail stores and properties.

POSITION INFO:
Key Responsibilities Maintenance Administration: Manage job cards, track maintenance tasks, capture data and coordinate daily team checks and servicing. Fleet Maintenance: Schedule vehicle services and repairs, source quotations, raise purchase orders and maintain repair records. Preventative Maintenance: Coordinate weekly maintenance schedules for plant and equipment across multiple sites. Fuel Monitoring: Monitor diesel and paraffin levels, track daily dipstick checks, place orders and liaise with suppliers. Document Control: Maintain accurate electronic records of invoices, job cards and service reports. Spare Parts: Maintain critical spare parts availability and coordinate blade-sharpening cycles to minimise downtime. Safety Compliance: Coordinate fire equipment certification, equipment calibrations, pressure testing and load testing. Insurance Claims: Submit supporting documents, liaise with insurers and follow up on claims through to settlement documentation and closure. Director Support: Schedule meetings, take minutes, source suppliers, compare prices and follow up on outstanding tasks. Minimum Requirements Matric certificate. At least 3 years' experience in a similar role. Own reliable transport. Preferably based in Paarl or surrounding areas. Excellent organisational, administrative and follow-up skills. Accurate data capturing and record-keeping abilities. Reliable, detail-oriented and able to follow instructions. Ability to coordinate multiple tasks and service providers.