Officer: Travel Management

Effectively and Efficiently Administering the Tactical Procurement Function

• Request quotations.
• Process Purchase Orders, submit them for approval.
• Scan and file purchase documents.
• Prepare requests for travel based on requisitions from different departments and business units.
• Record transgressions in transgressions register.

General Purchasing Administration

• Close off of booking transactions on SAP.
• Practice compliance to policy and regulations.

Expediting of Travel Bookings

• Provide feedback to end users regarding issuing of their travel documents.
• Produce weekly statistics on travel requests and orders.
• Implement effective travel management processes.

Risk Management Contribution

• Assess business and travel management risks.
• Draft risk management strategies and processes for risks identified.

Reporting

• Assist in the preparation and submission of regulation reports.
• Contribute to the development of functional reporting systems, for management, project or performance reporting.

Stakeholder Relations

• Assist with inquiries and requests for information from both internal and external stakeholders.
• Contribute to the maintenance of relationships with vendors, service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on time.

• Bachelor’s Degree/ Advanced Diploma in Logistics Management/ Supply Chain Management/ Finance related qualification.
• Relevant 3 years’ experience in a Travel Management related environment.
• Experience in procurement or supply chain management within State Owned Entities (SoEs) will be an added advantage.

Technical and Behavioral Competencies Required

• Planning, organising and coordinating.
• Personal mastery.
• Judgement and decision making.
• Ethics and values.
• Client service orientation.
• Travel management.
• Planning and organizing.
• Administration.
• Basic risk management.
• Logistics Management.