Marketing Assistant

SUMMARY:
Overview
The Marketing Assistant provides administrative, organisational and coordination support. The role is responsible for ensuring the smooth day-to-day running of marketing administration, maintaining accurate records, coordinating documentation, supporting supplier and retailer requirements, and assisting with the execution of marketing activities.
This role is primarily focused on administration, organisation, tracking, and coordination rather than strategic marketing execution.

POSITION INFO:
Minimum Requirements Essential: Diploma or Degree in Marketing, Communications, Business Administration, or a related field. 2 years' experience in an administrative, marketing assistant, coordinator support, or office administration role. Strong organisational and administrative skills. Proficient in Microsoft Office and marketing platforms. Strong written and verbal communication skills. Advantageous: Experience in a marketing department. Experience with Monday.com. Experience coordinating product dispatch and samples. Responsibilities Marketing Administration Maintain marketing filing systems, shared folders, and documentation. Assist with maintaining marketing calendars and activity schedules. Maintain marketing databases, contact lists, and distribution lists. Support general administrative requirements within the marketing department. Email & Communication Management Monitor shared inboxes and route enquiries to the appropriate stakeholders. Manage shared marketing resources and content libraries. Resolve customer service and order-related issues in collaboration with relevant departments. Submit monthly advertising invoices, including Meta advertising expenses, to the Accounts Department. Product & Sample Coordination Coordinate product samples for influencers, media, suppliers, and internal stakeholders. Track sample requests, dispatches, and inventory. Maintain records promotional product allocations. Coordinate courier collections and deliveries. Supplier & Purchase Administration Raise purchase orders and obtain quotations when required. Assist with supplier onboarding documentation and record keeping. Track invoices and ensure supporting documentation is available. Follow up on outstanding supplier information and approvals. Event & Activation Administration Assist with event planning logistics and administration. Coordinate venues, attendee lists, catering, deliveries, travel and administrative requirements. Assist with post-event administration and documentation. Process product requests, deliveries, courier arrangements and administrative support for influencer and ambassador programmes. Retail & Trade Marketing Support Assist with store check administration and reporting. Compile retailer and promotional information as required. Coordinate submission of retailer marketing assets and documentation. Maintain promotional calendars and activity trackers.