Manager II: Vendor & Contracts (P7) (Finance: Financial Support Services: Supply Chain Performance Department)

Responsibilities:

• Maintain a centralised vendor database, ensuring supplier information is accurate and compliant with institutional policies aMnd regulatory requirements.
• Develop and implement supplier performance frameworks, including key performance indicators (KPIs) and service level agreements (SLAs).
• Build and maintain effective supplier relationships, resolve service delivery issues and promote supplier diversity and sustainability.
• Coordinate supplier performance reviews and monitor contractual deliverables, service levels and compliance, addressing performance deviations proactively.
• Monitor contract periods, renewals, amendments, extensions and terminations to ensure timely action.
• Oversee contract drafting, review, negotiation, execution and administration in collaboration with Legal Services and relevant stakeholders.
• Analyse contractual terms, performance requirements, compliance obligations, penalties, incentives, addenda and instances of conformance or non-conformance.
• Develop and maintain standard contract templates and ensure compliance with institutional policies, applicable legislation and regulatory requirements.
• Identify, assess and mitigate contractual risks and enforce agreed terms and conditions.
• Manage strategic supplier relationships, sourcing arrangements and long-term contracts, including panels of service providers and jobbing contracts.
• Develop demand and procurement plans in collaboration with Procurement and Tenders, conduct market research and prepare specifications and tender documentation for recurring requirements.
• Promote the participation and development of emerging suppliers in procurement processes.
• Monitor contract performance and compliance in accordance with approved contract management plans, risk management plans and institutional procedures.
• Analyse supplier and contract data and prepare reports on contract activity, supplier performance, expenditure and savings, including UJ-specific and PURCO National contracts.
• Maintain accurate records of supplier engagements, contractual obligations and procurement activities, and support internal and external audits.
• Monitor compliance with internal controls, institutional policies, applicable legislation and regulatory requirements, including B-BBEE requirements.
• Provide guidance and training to internal stakeholders on vendor management, contract administration and procurement procedures.
• Facilitate collaboration between internal departments, suppliers, Legal Services and other stakeholders to strengthen governance and improve service delivery.

Minimum requirements

• A Bachelor’s Degree (NQF 7) in Supply Chain Management, Procurement, Business Administration, Law or related field.
• A minimum of two (2) to three (3) years of job-related experience (vendor management, contract administration, or strategic sourcing, preferably in a public sector or higher education environment).
• Knowledge and understanding of applicable legislation, regulations and legal principles governing contract management, procurement and supplier relationships.
• Demonstrated experience in contract negotiation, drafting, and dispute resolution.
• A minimum of three (3) years’ experience in management of staff.
• A minimum of three (3) years’ experience working with ERP system.
• Knowledge of supply chain governance frameworks.

Recommendations:

• Professional certification in Supply Chain or Procurement (e.g., CIPS, CPSM).
• Experience with enterprise resource planning (ERP) systems such as Oracle, SAP, or similar.
• Familiarity with B-BBEE compliance and supplier development initiatives.
• Experience in a legal environment, with knowledge of contract law, contract drafting and review will be an added advantage.

Competencies and Behavioural Attributes:

• Excellent written and verbal communication.
• Strong negotiation and contract drafting skills.
• Analytical thinking and problem-solving.
• Proficiency in MS Office.
• High attention to detail and accuracy.
• Stakeholder engagement and relationship management.
• Good presentation skills.
• Result-oriented, have strong organizational skills, self-motivated, and proactive.
• Meticulous and have keen eye for detail, identify and mitigate risks.
• Maintain high level of integrity and ethical standards.
• Have exceptional problem-solving skills, and the ability to remain calm in time of uncertainty, conflict and stress.

Deadline:20th November,2026