Legal Administrator

Qualifications and minimum experience requirements

• BCom Law, BA Law, LLB or any other relevant qualification
• 3 to 5 years’ relevant Legal, Governance, Risk & Compliance experience
• Knowledge of public sector governance frameworks
• Proficient in MS Office 365 suite (MS Word, PowerPoint, Dynamics etc)
• Experience and knowledge of energy sector (advantageous).

Job Requirements (Soft Skills)

• Attention to detail
• Demonstrated interpersonal, and excellent written and oral communication abilities.
• Ability to communicate and work effectively with all levels of the organization and with counterparts in outside organizations.
• Ability to write clearly and concisely
• Ability to work in a team and individually.

Knowledge and skills to be gained

• Specialised knowledge of legal prescripts
• Contract Management
• Knowledge of Public-sector Governance
• Practical knowledge of Board Secretariat Services
• Risk Management
• Ethics and Compliance Management
• Strong verbal and presentation skills
• Excellent writing skills (report writing, minute-taking)
• Strong Communication skills with wide range of internal and external stakeholders
• Strong Administrative skills

Responsibilities of the role

LGRC department Management:

• Manage the day-to-day administrative tasks, including filing, data entry, and record-keeping.
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and distribute correspondence, memos, and reports.
• Handle incoming calls and emails and respond to inquiries.
• Coordinate travel arrangements and accommodations for staff.
• Assist with event planning and coordination.
• Order office supplies and maintain inventory levels.
• Assist with project management tasks, such as tracking deadlines and deliverables.
• Provide support to managers and employees as needed.
• Perform other administrative duties as assigned.

Financial Administration:

• Tracking of Budgets and managing of Ledgers to name a few of the services.

Cost Management:

• Management of the cost allocated to each Consultant/third party/Service Provider by keeping track of all invoices and setting them off against the allocated budget.
• Creating Purchase orders for new Agreements.
• Checking and evaluating of invoices.
• Coordinate the preparation of the monthly Cost Certificate with Project Finance and the Finance Team.
• Coordinate the preparation and administration of other Cost Certificates/ Payment Milestones in accordance with the relevant Contracts.
• Performing analysis and pricing comparisons.
• Provide input into the annual budget and coordinate with Finance Team.
• Manage all Variation orders in accordance with the relevant agreements.
• Prepare invoices and distributions for clients, maintain accurate case files, and ensure prompt payment processing.
• SCM – Administrator will support the procurement governance function by ensuring compliance with internal policies, managing procurement systems, and enhancing overall operational efficiency.