Invoicing Clerk

• The role involves issuing invoices timeously and correctly, maintaining accurate records and handling queries professionally. With a strong focus on accuracy and attention to detail, the Invoicing Clerk plays a key role in ensuring smooth order-to-invoice operations and excellent customer service.

Purpose

• To make sure orders are processed and invoiced correctly and on time.

Sales Administration

• Generate and issue Local sales invoices in accordance with approved pricing mechanisms and warehouse shipments.
• Generate pro-forma invoices for Export sales in accordance with quarterly price lists and the required export terms.
• Generate and issue commercial invoices for Export sales in accordance with quarterly price lists and the required export terms.
• Weekly expediting of sales orders with Supply Chain and Sales team.
• Liaise with debtors department pertaining to customers on stop supply.
• Check the accuracy of all orders and proforma invoices before final invoicing.
• Collaborate with internal teams to resolve issues and maintain smooth operations
• Ensure all documents are filing, updated and easily accessible
• Maintain a customer-focused approach in all decisions and actions
• Scanning of all necessary documentation into relevant software to support compliance and audit requirements.
• Participate in stock take as and when required.
• Perform relevant tasks and duties as may be delegated to you from time to time.

Desired Experience & Qualification

• Grade 12
• Advantageous -- relevant tertiary qualification in business administration/accounting
• Proficiency in accounting/ERP packages -- sales module -- advantageous Dynamics 365 Business Central.
• Minimum 3 years' experience in invoicing and order processing, preferably in FMCG and in export markets.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Excellent Communication and team collaboration skills, must be a problem solver and critical thinker.
• Strong numerical and administrative skills
• Strong attention to detail and high level of accuracy
• Ability to learn quickly and adapt to new systems, processes and product knowledge
• Excellent time management, multitasking skills and ability to work under pressure
• Proven ability to perform in a fast-paced, high-volume environment