Intern: Project Coordinator

Responsibilities

• Assist with day-to-day B2B administrative activities and operational support.
• Support the preparation and processing of quotations, customer orders and invoices.
• Assist with customer onboarding processes, including collecting documentation and tracking approvals.
• Support supplier onboarding and maintain supplier records and documentation.
• Maintain customer, supplier and project registers.
• Update project trackers, action lists, timelines and outstanding item registers.
• Follow up on outstanding quotations, approvals, orders, information and deliveries.
• Assist with purchase orders and verify information against quotations and invoices.
• Capture and validate pricing, quantities and other numerical information.
• Support project cost tracking and budget monitoring where required.
• Liaise with internal stakeholders and suppliers regarding pricing, stock availability, lead times and deliveries.
• Assist with customer communication and general project administration.
• Support the coordination of B2B projects from quotation through to delivery and installation.
• Maintain organised electronic filing systems and project documentation.
• Prepare and update spreadsheets, schedules, reports and presentations.
• Assist with meeting coordination, note-taking and follow-up actions.
• Support the Head of B2B with additional administrative and project-related requirements.

Qualifications

Qualifications and Experience: 

• A degree or diploma in Business Management, Business Administration, Supply Chain Management, Project Management, Procurement, Commerce, Retail Management, Hospitality Management, or a related business qualification.
• Previous work experience is not essential.
• Relevant vacation work, internships, part-time employment, university projects or practical experience will be advantageous

• Comfortable working with numbers and demonstrating sound numerical ability.
• Strong attention to detail and commitment to accuracy.
• Proficient in Microsoft Office, particularly; Microsoft Excel, Microsoft Outlook, Microsoft Word, Microsoft PowerPoint, Microsoft Teams and Smartsheets.
• Ability to learn and navigate new systems, including BC and Claude.
• Good written and verbal communication skills.
• Strong organisational and administrative capabilities.
• Ability to manage multiple tasks and deadlines effectively.
• Comfortable working with spreadsheets, reports and administrative documentation.
• Ability to communicate professionally with colleagues, customers and suppliers.
• Strong planning, coordination and follow-up skills.

 Behaviours:

• Commercial Thinking - Leverages market and business insights in the delivery of their work.
• Continual Improvement - Actively seeks opportunities to continually improve processes.
• Relating & Networking.