Human Resources Administrator

PURPOSE

This position exists to provide administrative support to the Divisional Human Resources (HR) function. To capture and process documentation of a HR-related nature including payroll as well as ensuring compliance to relevant statutory and policy requirements.

RESPONSIBILITIES

HR Related Administration

• Receive, verify, follow-up, action and process employee documentation.
• Update internal HR databases.
• Review HR policies and procedures.
• Assist in all disciplinary and employee related matters.
• Assist in the coordination of training related matters.
• Assist in the coordination of communication related matters
• Ensure compliance with relevant legislation and Fraser Alexander policies and procedures.
• Provide administrative support on HR people management processes (talent management, individual development plans, performance development).
• Coordinate process relating to employee onboarding and terminations.
• Participate in HR projects.

General Administration

• Capture meeting minutes as and when required.
• Ensure that all employee queries are dealt with in a professional manner.
• Update and maintain internal company directories.
• Assist with budgets and forecasting as and when required.
• Assist in any other ad hoc administration.

Recruitment, Selection and Placement

• Support the Division with recruitment related activities.

Monthly Reporting and Audits

• Support the HR Business Partner in extracting compiling, distributing and record keeping relating to daily, weekly, monthly payroll and ad hoc HR reports.
• Consolidate and compile various information required for reporting purposes.
• Conduct internal audits on various HR processes.

QUALIFICATIONS

• A Relevant HR National Diploma/Bachelor’s degree. 

EXPERIENCE

• Two to four years relevant HR administration experience.
• Solid HR project administration
• High level HR reporting

SKILLS, QUALITIES AND ABILITIES REQUIRED

• Valid driver’s license
• Planning and organised
• Self-starter
• Medically fit as per company standards
• Oriented to performance excellence
• Good communication (both written and verbal)
• Interpersonal
• Strong problem-solving
• Analytical
• Self-management