Facilities Coordinator

As a Facilities Coordinator, you will support the Facilities Manager in coordinating maintenance activities, contractor performance, and compliance requirements. You will play a key role in ensuring that buildings, equipment, and infrastructure are well maintained, operationally reliable, and compliant with all statutory and safety requirements. This role focuses on maintaining facility standards, minimising downtime, and ensuring a safe, functional environment that supports business operations.

Location - Town or City

About the role

As a Facilities Coordinator, you will support the Facilities Manager in coordinating maintenance activities, contractor performance, and compliance requirements. You will play a key role in ensuring that buildings, equipment, and infrastructure are well maintained, operationally reliable, and compliant with all statutory and safety requirements. This role focuses on maintaining facility standards, minimising downtime, and ensuring a safe, functional environment that supports business operations.

What you'll do

Maintenance & Asset Uptime

• Coordinate preventive maintenance; log all reactive repairs with cause and corrective action
• Ensure critical systems remain operational; escalate recurring breakdowns

Contractor & SLA Management

• Manage all contractors in assigned areas
• Ensure SHEQ compliance; monitor SLAs and flag underperformance

Compliance, Fire & Safety

• Ensure fire, environmental and statutory systems remain compliant
• Conduct daily/weekly inspections; log findings
• Support statutory inspection schedule

Cost Control

• Obtain competitive quotes; issue orders; review invoices
• Track spend weekly; keep Facilities Manager informed

Asset Register & Logging

• Verify asset data quarterly;
• Complete daily maintenance logs and inspection checklists
• Maintain all job/service records via SharePoint

Reporting & Stakeholder Communication

• Establish relationships with operations, HSE, QC, and contractors
• Provide weekly feedback; keep tracking sheet current
• Identify business efficiencies and escalate issues

What you bring

• Education: Grade 12 essential; Diploma/trade qualification (Electrical, Mechanical, Refrigeration) advantageous
• Experience: 3–5 years facilities/maintenance coordination; cold storage, fire systems, contractor management
• Systems: Word, Excel, Outlook, SharePoint
• Technical Knowledge: Working knowledge of the OHS Act 85 of 1993, Construction Regulations, Permit to Work, fire compliance; refrigeration, ammonia, food safety requirements related to maintenance
• Contractor & Maintenance: PM scheduling, asset registers, maintenance tracking, quotes, invoicing
• Personal Attributes: Attention to detail, planning, stakeholder management, resilience
• Other: Valid driver's license, own transport, standby availability