Executive Secretary

• Provides a complete secretarial service to the management including coordinating the itinerary and making the necessary travel and business arrangements. 
• Directs and controls telephone calls. 
• Establish and maintains a general and confidential filing system.
•  Maintains updated policy and procedural records where appropriate (e.g. By-Laws, Ordinances, Codes of Practice, Municipal manuals, etc)
•  Collation of documents as may be required. 
• Controls and maintains executive stationery and miscellaneous requirements.
•  Receives visitors and attends to arrangements regarding meetings, presentations and office functions. 
• Compiles and distributes agendas and takes minutes. Co-ordinates and controls incoming and outgoing mail.
• Performs fast and accurate typing duties by utilizing a word processor or personal computer.

Competencies:

• Attention to Detail.
• Problem Solving.
• Planning and Organizing.
• Ethics and Professionalism.
• Data Processing & Analysis.
• Use of Technology.
• Communication.
• Client orientation and Customer Focus.
• Interpersonal Relationships.
• Resilience.
• Change Readiness.
• Learning Orientation.

Qualifications
Essential Requirements:

• Grade 12 (NQF Level 4) or equivalent and an Administrative Certificate.
• 2 Years relevant experience.
• Computer Literacy.

Preferred Requirements:

• Diploma (NQF Level 6) in Secretarial studies.
• 3 Years relevant experience.