Executive Assistant (Job Number: 2600008Y)

Function and Business Unit: Infrastructure – Business Support

Description of the role and purpose of the job:

• Providing and prioritising operational and administrative support to the firm’s leadership enabling them to focus on core business objectives.

Key responsibilities:

• Understand and enable Firm Strategy
• Understand strategy at Firm, Function and Service line level
• Understand how role aligns with strategy and how execution of role enables strategy
• Understand the broader firm structure and service offering

Operational and Business Support

• Manage Business Unit leadership diaries and correspondence

Manage Leadership travel arrangements in accordance with KPMG Policy

• Scheduling of meetings/ Booking / co-ordinating of functions / events / conferences
• Completing and submitting partner time sheets / expenses (Oracle)
• Providing general support to Business Leadership
• Assist with general BU Administration
• Assist with reports, opinions, engagement letters, finalizing client documents and taking accurate minutes of meetings, where required
• Understand and contribute towards the financial management goals of the business

Quality and Risk Management & Compliance

• Comply with KPMG Risk Management and other Policies and Procedures
• Drive a relentless focus on quality and excellent service
• Internal and External Stakeholder Management
• Understand internal and external stakeholders
• Deliver role requirements with a client centric approach

Communication

• Demonstrate high quality and timeous verbal and written communication - review of documents for grammar corrections, where required

Internal and public trust

• Building internal and external trust

Personal Development

• Keep abreast with recent developments and best practice in respective field
• Skills and attributes required for the role:

Skills and qualifications:

• Matric
• Secretarial diploma or similar qualification would be an advantage
• Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
• Strong communication and writing skills
• Good analytical skills and ability learn the usage of new technologies as and when required
• Fast and accurate typing

Personal attributes:

• Extremely high level of confidentially and integrity
• Excellent client focus
• Able to use own initiative
• Good time management ability
• Ability to function well in high pressure environment and high sense of urgency
• Exceptional telephone manners
• Ability to multitask, proactive and efficient
• Ability to work in a team
• Ability to meet deadlines
• Strong communication, writing and interpersonal skills
• Attention to detail

Minimum requirements to apply for the role (including qualifications and experience):

• Matric
• Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
• Communication and writing skills