Debtors Clerk

Purpose of the position:

• To manage the full debtors’ function for Proconics, ProGO, Proconics International (PI) and Proconics Holdings (PHC) by ensuring accurate invoice processing, effective collections, timely customer communication, and adherence to monthly and month-end debtors’ procedures. The role ensuresthat all debtor-related transactions are accurately captured, reconciled, monitored, and reported to support efficient cash flow and financial reporting.

Qualifications/experience

• Bachelor’s degree in Finance, Accounting, Information Systems, or a related field.
• 1+ years of experience in debtors
• Strong understanding of financial and accounting principles.

Required outputs and responsibilities:

• Monitor and action all incoming Debtors emails daily.
• Follow up on payment dates for the Debtors Payment Schedules across all companies.
• Print and issue Tax Invoices to clients.
• Send the monthly Debtors Ageing reports to relevant stakeholders within

ProGroup companies

• Prepare Monthly Debtor Payment Schedules for relevant ProGroup companies
• Request payment dates from clients for all companies.
• Capture all payments received to the Group ERP system
• Distribute all approved printed Tax Invoices to Project Administrators
• Close the statement cycle and prepare/send client statements.
• Complete VAT and Sales Comparison, Trade Debtors Reconciliation and ageing Report

Personal attributes

• Technical Skills
• Strong understanding of debtors’cycle and financial controls
• Invoice processing & reconciliation
• Customer account management
• Strong reporting skills
• Soft Skills
• Excellent communication (internal & external)
• High attention to detail
• Strong organisational and time-management abilities
• Ability to handle pressure during peak/month-end periods
• Problem-solving and query management