Debtors Clerk

The Debtors Clerk provides administrative and operational support within the finance function, focusing on the accurate processing and maintenance of debtor accounts. The role supports effective debtors administration by ensuring transactions are captured correctly, account records are maintained, and outstanding balances are monitored and followed in line with defined processes.

Location - Town or City

About the role

The Debtors Clerk provides administrative and operational support within the finance function, focusing on the accurate processing and maintenance of debtor accounts. The role supports effective debtors administration by ensuring transactions are captured correctly, account records are maintained, and outstanding balances are monitored and followed in line with defined processes.

What you'll do

Invoice Processing and Administration

• Process and capture invoices accurately within required timelines
• Verify supporting documentation and ensure completeness
• File and maintain invoice records in line with audit requirements
• Identify and escalate discrepancies

Debtors Account Management

• Maintain accurate and up-to-date debtor account records
• Capture and update new and existing account information
• Ensure correct allocation of payments

Collections and Outstanding Debt Management

• Monitor debtor ageing and track overdue accounts
• Follow up on outstanding balances in line with collection targets
• Escalate high-risk or long-outstanding debt

Query Resolution and Customer Interaction

•  Respond to customer queries related to invoices and accounts
•  Investigate and resolve discrepancies timeously
•  Maintain professional and responsive client communication

Reporting and Finance Support

•  Prepare and distribute customer statements
•  Support debtor reporting, including ageing analysis
•  Assist with month-end processes and audit requirements

What you bring

•  Grade 12 / Matric - essential.
•  Relevant certificate or diploma in Finance / Accounting - (preferred).
•  +1 years’ experience in a debtors, finance administration, or accounts-related role - (essential).
•  Basic understanding of financial processes and debtor management - (essential)
•  Proficient in Microsoft Office with a focus on applicable tools to execute areas of function (essential).