Conveyancing Secretary

Job Description

• Join a reputable legal practice that prides itself on a collaborative team environment and a client-focused approach. This is an excellent opportunity for a seasoned Conveyancing Secretary to bring their expertise to a well-established organization committed to professional excellence.

Where You'll Make an Impact:

• Manage conveyancing files from inception to closure, ensuring smooth and efficient processes.
• Handle commercial and residential mortgage bond instructions with thorough knowledge of conveyancing procedures and standard security documentation used by South African banks.
• Liaise with banks, consultants, and transacting parties to deliver result-driven, impeccable service.
• Manage mortgage bond cancellations, including preparing consents to cancel and checking guarantees.
• Oversee file opening and closing on the management system, ensuring compliance with FICA regulations.
• Coordinate diary management and meetings, while providing effective administrative support across the practice.
• Oversee archiving, document collation, and distribution, ensuring adherence to house style and formats.
• Utilize platforms such as Lexis Convey, e4, and electronic document management systems to produce accurate documentation within set timelines.
• Support client liaison functions internally and externally, handling challenging situations with tact and professionalism.
• Ensure all new matters comply with FICA, and follow proper procedures for file management and fee collection.
• Proactively monitor unbilled disbursements and manage client accounts effectively.

Requirements:

• Grade 12 certificate along with a recognized secretarial diploma or certificate.
• A minimum of 8 to 10 years of relevant conveyancing experience.
• Proficiency in typing, Microsoft Office, RE4, RPE, and Building.
• Excellent telephone etiquette and communication skills.
• Sound understanding of legal and real estate industry processes.
• Familiarity with the following is advantageous:
• Building industry procedures
• Advanced document management systems

What We'll Give You:

• Medical Aid and Provident Fund contributions
• Annual bonuses