Commercial Secretary

SUMMARY:
Commercial Secretary 
Based in CBD, Cape Town
Start Date - February 2027

A well-established law firm is seeking an experienced Commercial Secretary to join its Commercial Department in Cape Town.

The ideal candidate will have strong legal secretarial experience, excellent organisational skills and the ability to manage multiple priorities in a fast-paced legal environment.

POSITION INFO:
Key Responsibilities Diary management, arranging meetings and managing calls and messages Formatting and amending complex legal documents, including track changes, cross-referencing, footnotes and comments Annotating, redacting, collating and managing large PDF documents Preparing and maintaining physical and electronic client files Dictaphone and copy-typing Preparing client and resource files Preparing client accounts, posting time and monitoring debtors and trust balances Preparing pre-bills and billing memos Managing debtors in conjunction with the accounts department and clients FICA administration and follow-ups Managing electronic diaries, commercial deadlines and court dates Maintaining accurate filing systems and client information General office and personal administration Requirements Minimum 5 years' experience as a secretary in a law firm Matric essential Excellent knowledge of MS Word \/ Office 365 Knowledge of Aderant Expert (CMS) advantageous Knowledge of iManage advantageous Knowledge of High Court procedures and documents advantageous