Assistant Director: Facilities and Records Management REF NO: CORP/ASD/FAC/06

SALARY : R487 197 per annum (Level 09), plus benefits 

CENTRE : Corporate Office 

REQUIREMENTS :

• Matric/Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Building Management/Safety Management/ Construction Management or a relevant qualification. Must have a minimum of 3-5 years relevant work experience in Facilities Management, SHERQ and OHS environment of which 2-3 years should be on supervisory level. Must be computer literate. Must have a valid driver’s license.
• Competencies, Knowledge, And Skills: Knowledge of Public Service Act and Regulations, Occupational Health and Safety Act, immovable Asset Management Act, Telephone Management system, fire control system and facilities management system. Must have good verbal and written communication, inter-personal, people management, planning and organising, presentation, report writing, problem solving, analytical, client oriented, project management and financial management skills, integrity, proactive and committed. 

DUTIES :

• Oversee maintenance of buildings and premises: Compile maintenance plan regarding machinery, tools and equipment. Monitor the implementation of the maintenance plan. Ensure provision of office accommodation and parking services. Optimize the utilization of space in building and land. Responsible for optimal space planning and full building maintenance.
• Facilitate and ensure awareness workshops of policies and procedure manuals relating to facilities management. Identify potential risk hazards in the building. Ensure the provision of cleaning services. Ensure proper signage (Warning information signs) in and around the buildings of the institution to minimize safety risk. Ensure compliance to SHERQ and OHS Act: Develop and implement policies related to SHERQ and OHS. Conduct OHS awareness programmes.
• Assist with information regarding health and safety matters. Develop the college emergency evacuation plan. Conduct safety audits in all the premises. Identify potential health and safety hazards. Ensure that the OHS committee is established and active. Develop quality assurance and SHERQ policies. Investigate health and safety related complaints. Ensure that all workshops at the College comply to statutory requirements. Ensure formation/ appointments and training of safety representatives and first aiders at all College sites. Reporting and coordination all the IODs.
• Oversee fleet management: Develop and implement fleet management policies. Ensure and monitor the cleanliness and maintenance of vehicles. Ensure control, supervision and authorization of all official usage of all College vehicles. Ensure warranty management, maintenance, insurance and licensing of vehicles. Ensure the monitoring of appropriate license of drivers of vehicles. Ensure monitoring of logs books. Ensure the monitoring of compliance with the procedures to be followed in the case an accident. Ensure the monitoring of parking of the vehicles.
• Maintain the physical security functions including key control, personnel, document and surveillance security: Development, review and monitor the implementation of security policy. Ensure the provision of technical security services. Responsible for security and access control at facilities. Monitor and upgrade the access control system of the college. Conduct preliminary theft investigation. Develop and maintain as security training capacity for the college. Ensure proper control procedures and monitoring of the electronic security system. Ensure adherence to contractors SLA on site such as security, garden service etc. Records management.