Assistant Director: Administrative Secretary

REQUIREMENTS :

• A recognized Degree /National Diploma in Office Management /Public Administration or relevant qualification. 3-5 years’ experience in a relevant environment. Computer literate. Valid driver’s licence.

Competencies And Attributes:

• Performance planning, reporting and service delivery Improvement. Financial management. Problem solving and decision-making skills. Facilitation skills. Plan, organize, lead and control. Team leadership.
• Project management. Presentation, conflict management and report writing skills. Training and development. Time management. Confidentiality. Coaching and mentoring.
• Understanding of public service policy and legislative framework. Service delivery and client orientation. Integrity and honesty. Assertiveness. Ability to network. Influence and impact. Applied strategic thinking. Willingness to travel.

DUTIES :

• Prepare and consolidate reports for the chief directorate. Ensure a smooth document flow system in the office. Ensure compliance of return dates for memorandums and projects. Ensure quality control over the documentation received. Facilitate the convening of meetings, minute taking and implementation of decisions taken at meetings.
• Ensure the drafting of routine letters and memoranda, receipt of correspondence and documentation and proactively acknowledging receipt of correspondence. Process content of incoming and outgoing documentation.
• Ensure appropriate filing of documents. Liaise with various stakeholders. Management of performance information, human resources, finance and assets.