Assistant Company Secretary

Job description

• To support the Company Secretary and Board of Directors by ensuring adherence to legal, regulatory and corporate governance standards, and by providing effective administrative, advisory and organisational support to maintain the integrity and efficiency of the organisation’s governance framework.

Key Responsibilities:

• Organise and coordinate Board and Committee meetings, including preparing agendas, facilitating submissions, consolidating meeting packs, loading packs to Diligent, preparing minutes and ensuring timely circulation of minutes.
• Draft and circulate resolutions for approval and maintain accurate records of Board and Committee decisions.
• Provide governance support to all entities, trusts and related committees falling under the management.
• Ensure compliance with applicable statutory and regulatory requirements, including submissions to CIPC, the Master of the High Court and financial institutions where required.
• Manage and maintain statutory registers, governance records, charters, policies, agreements and other corporate documents.

Job Requirements:

• Professional certification in Chartered Governance, or currently in the process of completing the final course before sitting for Board Exams.
• Proven experience in a corporate secretarial role, with extensive experience in the secretarial field and exposure to governance and compliance practices.
• Strong knowledge of corporate governance frameworks, statutory regulations and compliance requirements.
• Sound understanding of Companies Act requirements, CIPC submissions, governance documentation and statutory registers.
• Excellent organisational, communication, drafting and stakeholder engagement skills.