Administrator (Projects)

Administrator (Projects)

• Our client, a well-established organisation within the mining industry, is seeking a highly organised, detail-oriented and experienced Administrator (Projects) to provide comprehensive administrative and reporting support to the project team based in Irene, Centurion, Gauteng.
• The successful candidate must have a proven background in mining, strong project administration experience and advanced Microsoft Excel skills.
• This role requires an individual who is hands-on, accurate, analytical and capable of managing project documentation, maintaining detailed records and preparing reliable reports to support project planning, monitoring and execution.

• A relevant post-matric qualification in Project Administration, Project Management, Business Administration, Office Administration or a related field is essential.
• Minimum 5 years’ relevant project administration experience within the mining industry is essential.
• Previous experience supporting project teams in a mining, engineering or capital projects environment.
• Advanced Microsoft Excel proficiency is essential and will be practically tested.
• Strong working knowledge of Microsoft Office, including Word, Outlook and Excel.
• Experience compiling project reports, maintaining project documentation and managing project data.
• Exposure to project budgets, cost tracking, schedules, progress reports and expenditure monitoring.
• Excellent written and verbal communication skills.
• Strong organisational skills and the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail, accuracy and follow-through.
• Ability to work onsite in Marikana, North West.

Roles and Responsibilities

Project Administration and Coordination

• Provide day-to-day administrative support to project managers, engineers and the broader project team.
• Coordinate project meetings, prepare agendas, compile minutes and maintain action registers.
• Follow up on outstanding actions and ensure deadlines are met.
• Assist with project schedules, progress tracking and administrative coordination.
• Maintain accurate project registers, trackers and reporting tools.

Project Reporting and Advanced Excel

• Compile, consolidate and maintain detailed project data and reports using advanced Microsoft Excel.
• Develop and maintain spreadsheets, dashboards, trackers and reporting templates.
• Use advanced Excel functions, formulas, lookups, PivotTables and data analysis tools to manage and interpret project information.
• Track project expenditure, budgets, commitments, forecasts and cost variances.
• Monitor project milestones, schedules, deliverables and progress against agreed targets.
• Identify data discrepancies, investigate inconsistencies and ensure the accuracy and integrity of reporting.
• Prepare regular reports and presentations for project management and relevant stakeholders.

Document Control and Record Management

• Maintain organised electronic and hard-copy project files in accordance with company procedures.
• Manage project correspondence, technical documentation, approvals, meeting minutes and supporting records.
• Ensure documents are correctly named, version-controlled, filed and readily accessible.
• Track document submissions, reviews, approvals and outstanding information.
• Maintain registers for drawings, reports, contracts, purchase orders and other project documentation, where applicable.

Procurement and Financial Administration

• Assist with purchase requisitions, purchase orders, supplier documentation and invoice tracking.
• Follow up with procurement, finance, suppliers and contractors regarding outstanding documentation and approvals.
• Maintain procurement trackers and assist with monitoring project commitments and expenditure.
• Verify supporting documentation and flag discrepancies for resolution.
• Assist with the compilation of cost reports and supporting information for budget monitoring.

Stakeholder and Site Coordination

• Liaise with project teams, mining operations, engineering departments, contractors and service providers.
• Coordinate information requests and follow up on outstanding inputs required for project reporting.
• Assist with arranging project meetings, site visits and related logistics.
• Support compliance with site-specific administrative procedures and document requirements.
• Handle confidential project and commercial information professionally.

General Administrative Support

• Maintain project filing systems, databases, registers and administrative records.
• Assist with preparing presentations, correspondence, reports and project documentation.
• Ensure deadlines, reporting cycles and administrative deliverables are consistently met.
• Identify opportunities to improve administrative processes, reporting accuracy and recordkeeping.
• Perform additional project-related administrative duties as required.

Closing Date: 12 Nov 2026