Administration Clerk

Requirements:

• Grade 12 or equivalent as recognised by SAQA.

Knowledge and Skills:

• Knowledge of Public Service Act, ethics and regulations. Good understanding of POPI Act, good communication, interpersonal, flexibility and computer literacy skills and teamwork. Driving skills.

Duties:

• Record, organize, store, capture and retrieve correspondence and data (line function). Update registers and statistics. Handle routine inquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component.
• Type basic letters and/or other correspondence when required v Keep and maintain the incoming and outgoing register of the component. Design and develop clinical programs certificates on training completion. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items.
• Stock control of office stationery. Maintain a leave register for the component. Keep and maintain personnel records in the component. Keep and maintain the attendance register of the component. Arrange traveling and accommodation. Capture and update expenditure in component.
• Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component. Assist in driving for RTC day to day activities when the Driver is on leave.