Acting Campus Administrative Officer (SL7) X6

SALARY NOTCH:

• R 338 106.00 PA

Requirements:

• Grade 12 or equivalent ·A recognized and relevant qualification (NQF 6) in  Office Management and Technology/Public Management/Management Assistant or equivalent· 1-2 years relevant experience in TVET Administration environment· Extensive knowledge of the Coltech system· Knowledge and experience of exam administration, student enrolment ,correction and student affairs· Knowledge and experience in capturing of marks, capturing attendance, lecturer loading as well as drawing and interpretation of relevant Coltech reports· Knowledge of office administration, Knowledge of Public Service legislations and policies· Knowledge of PSET ·Knowledge and understanding of the TVET Administration· Understanding of the Higher Education Sector· Understanding of Corporate Governance and any other related legislation including procedure manuals and administration documents ·Planning, organizing,  report writing and presentation skills  ·Communication and interpersonal· Knowledge of Coltech usage ·Computer  literacy (including Outlook, Excel, Word, Access and PowerPoint) · Must have a unendorsed and valid drivers’ license.

Key Result Areas: ·

• Provide administration support services to campus management and students ·Draw up a campus enrolment plan for both NCV and report 191 records, Capturer , presentation, and other correspondence ·Arrange meeting , conferences , workshops and other  Campus related gatherings · Coordinate Leave forms and submit to central office· Coordinate PMDS & IQMS documents and submit to central office· Monitor the attendance register for staff· Coordinate the compilation of duty registers and payment for part-time lectures· Supervise student registration and examination process· Coordinate part time claims· coordinate EHW programmes· Supervise procurement services in the Campus ( Requisitions , Receiving of goods , stock control and asset management) · Administer student registration and examination processes· Store student portfolios of evidence ,student records ,Capture and reconcile information for students· Verify the correctness of goods and services supplied against the appropriate documentation· Maintain a proper filing system ·Maintain files for all campus staff· Filing of all relevant documentation according to QMS requirements and National Archive Act.