Accounts Receivable Administrator (Temp)

SUMMARY:
We are seeking an experienced and detail-oriented Accounts Receivable Administrator to provide financial, administrative, and clerical support within the Accounts Receivable function.
The successful candidate will be responsible for the full collections function, including monitoring and collecting outstanding debt, processing and allocating incoming payments, managing customer accounts, resolving account queries, and ensuring the accurate and timely recording of financial transactions.

POSITION INFO:
Key Responsibilities Accounts Receivable & Collections Manage the collection of overdue customer accounts and outstanding invoices. Conduct weekly Age Analysis reviews and follow up on aged debt. Monitor customer account balances and take appropriate action to ensure timely payment. Follow up on short payments, outstanding queries, outstanding remittance advices and overdue balances. Maintain accurate and up-to-date customer account records. Payments & Allocations Review daily bank statements to identify incoming customer payments. Accurately receipt and allocate payments to the correct customer accounts and relevant invoices\/debits. Allocate payments in accordance with customer remittance advices (RAs). Investigate and resolve payment allocation discrepancies. Credit Management Conduct credit vetting for new and existing customers. Process credit applications and assess customer credit information. Apply for credit insurance via the relevant credit insurance portal following receipt of completed credit applications. Maintain accurate credit-related documentation and records. Invoicing & Credit Notes Process daily manual invoice and credit note requests received from relevant departments, including Customer Service, Sales and Logistics. Ensure all invoices and credit notes are accurately captured and processed in accordance with internal procedures. Liaise with internal departments regarding billing-related queries and requirements. Customer Account Management Reconcile customer accounts and investigate discrepancies. Liaise directly with customers regarding outstanding balances, payments, queries and account-related matters. Resolve customer account queries promptly and accurately. Maintain effective communication with internal departments and customers to facilitate timely resolution of issues. Legal Handovers & Administration Collate accurate and complete customer information for accounts requiring legal handover. Ensure all relevant documentation and account information is available for the legal collections process. Complete ad hoc financial and administrative tasks that fall within the Accounts Receivable function. Minimum Requirements Matric \/ Grade 12. Credit Management qualification . Minimum 5 years' experience in a similar Accounts Receivable \/ Creditors \/ Collections environment . Proven experience in debt collection, account reconciliations and customer account management. Strong understanding of Age Analysis and outstanding debt management. Computer literate with advanced\/proficient MS Excel skills . Strong numerical and administrative ability. Excellent attention to detail and accuracy. Advantageous Experience Experience working with Ariba, Coupa or SAP . Experience within a structured credit management or high-volume Accounts Receivable environment. Experience with credit insurance processes and legal debt handovers. Key Competencies Strong attention to detail and accuracy. Excellent organisational and time-management skills. Strong communication and customer liaison abilities. Good problem-solving and reconciliation skills. Ability to manage and prioritise outstanding accounts effectively. Ability to work independently while collaborating with internal departments. Professional and persistent approach to collections and debt recovery. Ability to work under pressure and meet deadlines.