Accounts Payable Officer

(Permanent contract position based in Newlands, Cape Town)

WWF is the world’s largest and most respected independent conservation organisation, with over 6 million supporters and a global network active in over 100 countries. WWF's mission is to stop the degradation of the Earth's natural environment and to build a future in which humans live in harmony with nature, by conserving the world's biological diversity, ensuring that the use of renewable natural resources is sustainable, and promoting the reduction of pollution and wasteful consumption.

WWF South Africa is a national office that is part of the WWF network. We are a local NGO that has worked for 50 years with the aim of inspiring all South Africans to live in harmony with nature, for the benefit of our country and the wellbeing of all our people. WWFs work is for nature, for you.

Our work is challenging and exciting and we love what we do. To join our team, you need to be brilliant at what you do, passionate, results-orientated and have a positive attitude.

Background:

The primary responsibility is to maintain the supplier's database and to ensure that all invoices are processed and paid timely and accurately following WWF-SA's accounts payables process.

Experience Level

Province

Country

• Review and process vendor invoices in Oracle NetSuite.
• Match purchase orders to vendor invoices.
• Verify G/L coding on purchase orders and invoices and route them for approval.
• Verify VAT and other taxes on vendor invoices.
• Confirm completed purchase orders and close them timeously.
• Raise direct bills for debit order payments.
• Raise direct bills for monthly operating expenses.
• Reconcile vendor statements, resolve discrepancies and implement corrective actions.
• Reconcile accounts payable to the general ledger, including matching unreconciled supplier payments to the bank statements.
• Train and support staff across business units in using Oracle NetSuite for payment processes.
• Prepare batch imports for EFTs and transfers.
• Prepare single EFTs and transfers.
• Prepare foreign payment applications.
• Monitor the maintenance of central supplier database and support the onboarding of new suppliers.
• Update NetSuite with BEE certificates and provide supporting documents for BEE audit.
• Prepare journals for foreign payment fees/Network fees, prepaid expenses, sundry creditors, property purchases, and related AP adjustments.
• Assist with processing of interbank transfers on NetSuite.
• Resolve vendor and internal invoice queries professionally and serve as a liaison between departments and vendors.
• Maintain accurate documentation in line with organisational policies and accepted accounting practices.
• Ensure accurate supplier VAT categories are being used.
• Assist with uploading third-party data files to the SARS platform.
• Assist the Financial Accountants with ad hoc tasks including processing of journals as assigned.
• Preparation of schedules and supporting documents for annual audits in relation to role.

• A national diploma or certificate in bookkeeping, accounting or finance is preferred.
• Over 5 years' experience in Accounts Payable.
• Computer literate: MS Outlook, Word and Excel.
• Familiarity with Oracle NetSuite is essential.
• Supplier Reconciliation experience – 3 years.
• Basic understanding of VAT requirements (tax invoices).
• Highly accurate and great attention to detail.
• Able to work under pressure, respect deadlines.
• Must have strong communication and interpersonal skills.
• Innovative in providing and addressing business needs.
• You recognise yourself in the values of WWF: Courage, Integrity, Respect, Collaboration and Inclusion.

To apply, please submit a detailed CV and cover letter combined into a single document, fully motivating the relevant skills, experience, and creativity you can bring to the role. Kindly include the names, current email addresses, and telephone numbers of three relevant references.