Key Responsibilities
- Maintain daily WIP status reports, monitor job progress and escalate ageing jobs or delayed closures.
- Review and process job closures for Litho (LB) and Paper Bag (PB); investigate closure issues, reopen jobs where necessary and reconcile system records and job cards.
- Investigate job variances, identify possible Bill of Materials (BOM) inaccuracies and recommend corrective actions.
- Investigate deviations raised by Production Clerks and escalate irregularities and unresolved issues to the Production Manager.
- Reconcile weekly Planet Care waste documentation, including invoices and certificates, and hand verified packs to the Outbound Administrator for invoicing.
- Provide daily updates and weekly/monthly WIP variance reports, including trends and commentary, and present findings at monthly management meetings.
- Recommend process and system improvements to strengthen reporting accuracy, job closure and BOM reliability.
- Maintain accurate, traceable and readily retrievable job cards, closure records and variance reports in line with ISO 9001:2015 requirements.
Qualifications & Experience
- Grade 12 (Matric) is essential; a Diploma in Production Management, Supply Chain or Business Administration is preferred.
- 2–3 years’ experience in production, inventory or WIP analysis in a manufacturing environment.
- Strong computer literacy, including Excel, Outlook and ERP systems.
- Experience in job closure processes, stock reconciliation or variance reporting is advantageous.
Knowledge
- WIP reporting and variance analysis; job closure processes and reconciliation practices.
- Bill of Materials (BOM) structure and accuracy.
- Waste reconciliation and Planet Care documentation requirements.
- ISO 9001:2015 Quality Management System requirements.
- ERP systems and reporting tools.
Competencies
- Strong analytical and investigative skills, with high attention to detail and accuracy.
- Problem-solving and decision-making ability.
- Effective communication and reporting skills.
- Strong organisational and time-management skills.
- Ability to work independently and under pressure.
- Commitment to compliance and continuous improvement.