Transport Clerk

SUMMARY:

Transport Clerk – Fleet & Transport

Location: Midrand, Gauteng
Duration: 3 Months
Employment Type: Contract

POSITION OVERVIEW

We are seeking a highly organised and detail-oriented Transport Clerk to support fleet and transport administration. The successful candidate will be responsible for monitoring fleet activities, maintaining accurate fleet records, processing transport-related accounts and ensuring that fleet information is accurately captured and available for reporting and compliance purposes.

POSITION INFO:
KEY RESPONSIBILITIES Monitor, track and report fuel usage by depot and vehicle. Provide input into fleet utilisation statistics and operational reporting. Ensure tools such as garage cards and toll cards are issued timeously. Coordinate the movement of fleet, including cars, LDVs, trucks, MHE and other movable assets . Ensure asset disposals are processed within the correct asset class. Analyse fleet requirements and assist in maintaining an appropriate fleet structure, quantity and vehicle type based on operational volumes and customer requirements. Coordinate and promote best practices, business processes and controls within fleet and transport operations. Assist with enforcing national fleet and transport processes and standards. Coordinate the sale and transfer of vehicles between relevant parties. Maintain the National Fleet Register , ensuring all vehicle and asset information is accurate and up to date. Maintain and update SAP master data relating to fleet. Maintain and update the fleet reporting system. Ensure changes to vehicle locations and details are communicated to relevant service providers. Process national fleet accounts and accruals, including fuel, maintenance and toll accounts . Assist branches with resolving fleet account queries with service providers. Oversee daily branch fleet data capturing and ensure vehicle details, fleet visibility and relevant costs are accurately recorded. Ensure accurate and complete fleet information is available for audits, group sourcing and operational analytics . Oversee fine payments through ABSA when requested by relevant departments. Assist with general fleet administration and reporting as required. MINIMUM REQUIREMENTS Grade 12 / Matric. Relevant qualification in Transport, Logistics, Fleet Management, Supply Chain or Administration will be advantageous. Previous experience in fleet, transport, logistics or vehicle administration . Experience with SAP or similar ERP systems will be advantageous. Strong Excel and computer skills. Experience with fleet records, reporting and data capturing. Good numerical and analytical skills. Strong attention to detail and accuracy. Excellent organisational and administrative skills. Good communication and interpersonal skills. Ability to work independently and meet deadlines. Valid driver's licence will be advantageous. KEY COMPETENCIES Fleet administration Data accuracy and record keeping Reporting and analysis Financial and account administration Problem-solving Planning and coordination Attention to detail Process and compliance orientation Computer literacy Ability to work under pressure