Time and Attendance Administrator

Purpose 

Time and Attendance Administrator to support our client based in Lanseria, Krugersdorp, within the plastics manufacturing industry. The successful candidate will be responsible for administering the time and attendance system, ensuring the accurate recording of employee working hours, leave, overtime, and shift schedules to support accurate payroll processing
Responsibilities:

Time & Attendance Administration

• Administer the Time and Attendance on Jarrison Systems
• Capture and maintain employee attendance records.
• Process shift schedules, overtime, and leave transactions.
• Monitor daily attendance and identify exceptions.
• Investigate and resolve attendance discrepancies.
• Generate attendance and exception reports for management.
• Liaise with supervisors regarding missing or incorrect clocking’s.
• Support payroll by ensuring time data is complete and accurate.
• Maintain employee biometric and system records.
• Ensure compliance with company policies and labour legislation.
• Provide user support and basic training to employees and supervisors.

Payroll Administration

• Process monthly client payrolls on PaySpace, including full monthly, fortnightly, and weekly cycles.
• Capture and audit all payroll input such as new hires, terminations, variable earnings/deductions, and changes.
• Maintain and update employee payroll records.
• Manage and time recording on Jarrison Systems.
• Ensure the accuracy and timely submission of payroll outputs, including payslips, reports, statutory declarations, and third-party payments.
• Handle client queries effectively, provide support on T&A compliance, and maintain high levels of client satisfaction and retention.
• Support internal process improvements and ensure best practices are followed for BPO payroll delivery.
• Responsible for client satisfaction and client retention.
• Responsible for ensuring all outstanding debtors in respect of payroll portfolio are collected.

HR Administration

• Maintain employee records and ensure data accuracy on HR systems.
• Track employee leave, time and attendance, and assist with clocking system issues.
• Assist in performance management and training coordination.
• Prepare HR reports and documentation for audits or compliance checks.

Qualifications & Experience: 

• Matric + PaySpace Certification (Essential).
• 2+ years of general payroll experience.
• Experience using Jarrison or similar Time & Attendance systems (Essential).
• 2–3 years' experience in Time and Attendance Administration
• Experience supporting payroll processes.
• Diploma/Degree in Payroll Administration, Business Administration, Human Resources, or a related field.
• Proven experience as a Payroll or HR Administrator (manufacturing experience advantageous).
• Demonstrated experience using PaySpace to manage multiple client payrolls.
• Must have a valid driver's license
• Must have reliable transportation

Core Competencies & Attributes:
 
Behavioural Competencies

• Strong clients focus with a consulting mindset
• Effective communication and problem-solving skills
• Attention to detail and accountability
• Ability to work under pressure and manage competing deadlines
• Collaborative and team-oriented

Technical competencies

• Attention to detail.
• Numerical accuracy.
• Problem-solving.
• Good communication skills.
• Planning and organising.
• Confidentiality.
• Time and Attendance systems.
• Basic payroll principles.
• South African labour legislation relating to working hours and overtime.
• Microsoft Excel and Microsoft Office
• Customer service orientation.
• Microsoft word, Excel experience