Theatre Administrator

• A vacancy exists for a Theatre Administrator based at Life Empangeni Private Hospital reporting to the Theatre Unit Manager. The successful candidate will be responsible for managing and coordinating accurate preference cards to support and sustain a quality and efficient e-billing system. The role also includes providing comprehensive administrative support and collaborating with internal and external stakeholders to ensure operational excellence. This position plays a key role in achieving the Company's strategic objectives of Growth, Efficiency, Quality, and Sustainability.

Critical Outputs

• Effective management of preference cards and templates (surgical and anesthetic)
• Edit, update or create new preference cards as required and obtain sign-off from relevant persons
• Load preference cards for theatre cases on the system for the next day’s Theatre lists as well as for any emergency cases
• Effectively monitor Impilo Dashboard and action any errors
• Manual capturing of manual billing on Impilo (stock and equipment)
• Effective capturing of procedure and items required for the electronic theatre register and case Management.
• Achieve optimal system utilization
• Be a super user/champion to assist with Multi-touch screen issues and troubleshooting
• Assist with consignment stock and loan set coordination and management
• Assist in cycle counts and monthly stock takes to achieve hospital variance targets
• Case management communication and capturing of procedures
• Management of stock variance reports in collaboration with the unit manager and stock controller to achieve stock targets.
• Effective people management skills– participate in collaborative and engaging team dynamics (internal and external stakeholders)
• Establish Lifelong partnerships with our customers to promote LHC as the preferred hospital of choice
• Effective communication skills
• The ability to work within a multidisciplinary team

Requirements

• Matric certificate
• Strong administration skills, computer proficiency and attention to detail
• Experience in billing / stock management advantageous
• Working experience within a hospital and theatre environment advantageous
• Participative and collaborative with all members of the team to foster and develop a healthy and positive working environment that actively promotes a joint performance and value-based culture
• Effective leadership skills including highly developed skills in communication, problem-solving and conflict resolution
• Exceptional communication and organizational skills and a strong understanding of theatre structure and the role of all personnel

Competencies

• Problem-solving, conflict resolution and negotiation
• Critical Thinking, analysis and judgement
• Organisational Awareness
• Excellence Orientation
• Engaging diversity
• Verbal & written communication
• Digital IQ and Computational Thinking
• Building relationships & networking
• Ethical behaviour (honesty)
• Resilience

Deadline:23rd October,2026