Technical Project Administrator

SUMMARY:
Technical Project Administrator

POSITION INFO:
Key Roles and Responsibilities 1. Project Administration Maintain and organize project documentation and records. Prepare meeting minutes, project reports, and action logs. Track project deliverables, timelines, and dependencies. Coordinate project meetings and follow up on action items. Support the preparation of technical proposals and tender documentation. Ensure compliance with company procedures and documentation standards. 2. Technical Coordination Support technical teams with documentation, reporting, and presentations. Compile technical reports and system documentation. Coordinate submission and review of technical deliverables. Maintain project registers, logs, and databases. Liaise with engineers and technical specialists to monitor project progress. 3. Schedule and Progress Monitoring Maintain project schedules, trackers, and dashboards. Monitor project milestones and deadlines. Follow up on outstanding technical tasks. Assist with resource planning and coordination. Produce regular project status and progress reports. 4. Financial and Budget Support Track project budgets, costs, and resource utilization. Support invoice preparation and processing. Monitor project expenditure against budgets. Maintain financial records and reporting. Coordinate billing and payment activities with finance teams. 5. Document Control and Quality Assurance Manage document control and version control processes. Ensure documents are reviewed, approved, and properly stored. Control document distribution and transmittals. Ensure compliance with quality standards and project requirements. 6. Stakeholder Coordination Coordinate communication between project managers, technical teams, clients, vendors, and service providers. Track requests, issues, and technical queries. Support communication across multiple project workstreams. 7. Continuous Improvement Identify opportunities to improve project processes. Develop templates, tools, and best practices. Support implementation of digital tools, reporting systems, and automation initiatives. Education and Experience Education Diploma or Degree in: Information Technology Engineering