Summary:
- Execution and facilitation of the high value RFB process in Mega capital projects.
- Ensure the compilation of accurate tender specifications, tender documents and facilitate the entire tender process until conclusion.
Requirements:
- B Degree/B Tech - Bachelor of Commerce in Supply Chain Management or relevant.
- At least 3 mega projects contracts procured (construction) and managed until contract closeout - R5 billion up to over R35 billion spend
- Minimum of 8 years’ experience in a construction procurement role preferably within a public sector procurement environment.
- Knowledge of various forms of contract such as FIDIC, NEC3, JBCC.
- Demonstrable experience leading technical aspects of infrastructure contract negotiations.
- Understanding and experience in CIDB regulations and standards.
- Knowledge of various procurement models for infrastructure such as EPC, O&M Contracts, Employers.
- Intermediate Excel, Word and database management software.
- Knowledge of tender administration processes.
Duties:
Ensuring goods and services are procured in alignment with project timelines
- Conduct market analysis for allocated procurement items.
- In collaboration with the requesting department prepare procurement strategy for the acquisition of such infrastructure goods and services.
- Ensure goods and services for Infrastructure procurement are procured within the defined timelines as per the procurement plan, organisational and divisional Balanced Score Card.
- Procurement of goods and services for requisitions from established panels within the prescribed timelines.
- Provide advisory and secretariat support to the Bid Evaluation Committees.
- Conduct Expressions of Interest and RFIs where necessary in accordance with the approved policies and procedures.
Management and Regulatory Reporting
- Provide procurement information for departmental management monthly and quarterly reporting.
- Regularly update construction contracts information on Register of Projects (ROP) and Register of Contracts (ROC).
- Submit regular reports on the implementation of B.U.I.L.D programme and CPSG.
Enhance the internal control environment, risk management, and governance
- Identify risks and adequate mitigation measures.
- Implement action plans to mitigate identified risks within the set timelines.
- Internal and External Auditors’ Reports:
- Ensure submission of relevant information as requested by auditors within the prescribed timelines.
- Clarifications submitted to the auditors within the prescribed timelines.
- Audit findings management response submitted within prescribed timelines.
- Inputs into the management action plan to address findings.
- Resolution of management action plans within the prescribed timelines.
- Provide inputs into the development and updates on procurement policies, procedures and templates.
Stakeholder Management
- Proactively engage internal and external stakeholders in the preparation of the procurement process.
- Keep requesting departments updated on progress with the procurement process.
Participation in organisational activities
- Serve in organisational structures and forums as delegated and appointed.
Support End users in Contract Management and Administration
- Provide inputs into the contract register.
- Review variation orders prior to approval.
- Invoices processed and paid within the prescribed timelines.
- Purchase orders issued in accordance with the approved procedures.
- Contract performance reports submitted.
- Review invoices for accuracy of rates and validity of contracts prior to submission to Finance for payment.
- Provide inputs to the policies, procedures and templates.
- Support the end user during claims and dispute adjudication processes.