STUDY COORDINATOR

STUDY COORDINATOR

TWO (2) YEARS FIXED-TERM CONTRACT

MASIPHUMELELE; FISH HOEK

The Desmond Tutu Health Foundation (DTHF) is a registered non-profit organisation focused on the pursuit of excellence in research, treatment, training and prevention of HIV and related infections in Southern Africa. 

We have fantastic job opportunities across our businesses for talented people wanting to realize their full potential. Could that be you? If so, we invite you to explore the possibility of joining us to play your part in Desmond Tutu Health Foundations’ exciting future.

The main purpose of this position is to implement study protocols and standard operating procedures for Masiphumelele Research Office and provide oversite of research procedures.

• Degree in Health-related tertiary qualification
• At least 3 years’ experience in clinical research
• At least 3 years’ experience as a Study Coordinator
• Knowledge of HIV /TB /STI’s
• Knowledge of quality control, activities, systems and processes (QA/QC)
• Knowledge of ethical and regulatory compliance procedures and documentation required for clinical trials
• Knowledge of data quality assurance and quality control skills, including experience drafting standard operating procedures for clinical trials
• Study monitoring and evaluation skills, including regular report generation.
• Good work ethics
• Willingness to line manage counsellors if required
• Excellent communications skills (verbal and written)
• Planning and organizing skills
• Strong problem-solving skills
• Strong decision-making skills
• Attention to detail
• Ability to work independently and as part of a team
• Ability to work under pressure
• Valid Driver’s License and own transport

Responsibilities:

Study management and implementation:

• The successful implementation and execution of studies and related protocols and SOPs to ensure smooth and successful running of studies from start up to archiving.
• Maintaining investigator site files (including Ethics communication, all versions of protocol and consent forms, staff details etc.) and documentation.
• Ensuring all staff have current CVs, GCP certification, and professional registrations
• Assisting with regulatory submissions
• Preparation of study documentation required for study visits and study operation (paper source documents, logs etc.)
• Responsible for staff training (including documentation) and oversight, data collection, and other administrative tasks.
• Ensure that QC/QA processes are followed
• Ensure that study specific lab and pharmacy documentation is complete
• Preparing for monitoring visits
• Ensure that the site is audit and inspection ready
• Work with the monitors to resolve queries timeously
• Ensure site and study SOPs are current and staff are trained.
• Ensure compliance with SOPs
• Monitoring recruitment and ensuring recruitment and retention targets are met timeously and maintained.
• Compiling of study progress reports for site and study meetings.
• Documentation of protocol deviations and implementation of CAPAs when necessary
• Ensure that all necessary equipment and consumables needed for conduct of the study are ordered, delivered and maintained.

Communication:

• Maintaining a positive relationship between site staff; between staff and participants and staff and any external stakeholders
• Maintain a positive relationship with monitors and sponsor project managers.
• Attend calls with study stakeholders.
• Since many studies require collaboration with international partners, after hours calls may be expected at a reasonable hour and at reasonable frequency.
• The site has a study phone so that participants are able to reach clinical staff 24/7. This is monitored on a rotational basis
• Clear communication of study successes and challenges with the PI and other site leadership

Site Related Activities:

• Participate in site meetings and take minutes when required.
• Adhere to all site operating procedures.
• Management of participant reimbursement as required.
• Working with line managers of other staff to ensure study and site cohesion.
• Promote the site and maintain the site’s reputation with visitors, stakeholders and colleagues.
• Assist colleagues with communication with support services (e.g. IT, HR) to ensure smooth operation of the site

Line Management:

• Line-manage allocated staff (e.g. counsellors) and manage timesheets and leave forms
• Conduct performance assessments of relevant staff and provide constructive feedback to staff as per DTHF HR policies.
• Communicate with and assist HR department with regards to HR related processes.
• Identify training needs and support training initiatives where possible.

Values fit:  Passion Innovation Progress Integrity Respect Excellence

Submit a detailed cover letter, updated CV with certified copy of highest qualification and details of two (2) current contactable referees by 23 October 2026. Incomplete applications will not be considered.

Only short-listed candidates will be contacted.

If you have not heard from us within four weeks after the closing date, please consider your application as unsuccessful.

We are committed to equity in our employment practices. It is our intention to appoint individuals with the aim of meeting our equity objectives. We reserve the right not to appoint if no suitable candidates are identified.

I understand and accept that by applying for this position, I authorized DTHF to process my personal information in accordance with its internal operational requirements.

I further understand that the personal information I disclose to DTHF will be processed in accordance with the requirements set out in the Protection of Personal Information Act and may include the transferring thereof to third parties for the purposes of verification.

This job may be removed before it expires.

Desmond Tutu Health Foundation is a child-friendly organization committed to the protection of children.

For more information about the organization please visit our website.