Strategic Sourcing Specialist

Job Advert Summary

The role provides Procurement/ Supply Chain Management services ensuring compliance with legislative and regulatory framework.  Provide specialist knowledge and educate business units regarding standard procurement policies and procedure.

Business Partnering

• Communicate effectively with employees at all levels in the organisation, external business partners and vendors to build and maintain stakeholder relationships.
• Build and maintain relationships with internal business units.
• Drive Supplier Relationship Management in managing supplier relationships to ensure collaboration throughout the procurement processes.
• Manage Supplier relationships by establishing and maintaining rapport with all levels of supplier personnel and internal customers.
• Ensure that work is delivered consistently to plan through regular progress update meetings with business.
• Support the internal stakeholders in achieving their procurement business results through appropriate engagement with relevant vendors.

Tender/Bid and Request for Quotation Process Management

• Manage the tender/bid processes for all departments. Strong IT procurement experience is preferred. Strong Strategic Sourcing experience is an added advantage
• Confirm that all service providers comply with all procurement legislation including Treasury Regulations, the PFMA, and BBBEE regulations and National Treasury regulations and requirements.

• Prepare governance / compliance report.
• Review vendor credentials to ensure compliance.
• To be part of the evaluation committee in a technical advisory role.
• Receive Quotations/ Proposals from bidders and register them appropriately.
• Facilitate evaluation committee meetings in line with current procedures.
• Distribute proposals to bid evaluation committee members.
• Distribute scorecards to bid evaluation committee members. Evaluate accuracy of scorecards.
• Prepare Price and Specific Goal evaluations
• Prepare quality procurement reports in acceptable templates
• Prepare agenda.
• Prepare minutes.
• Receive signed completed scorecards.
• Prepare consolidation and arrange it to be signed.
• Prepare regret/ award letters.
• Monitor projects against procurement plan.
• Confirm there is budget to procure.
• Keep records in line with current procedures.

Negotiate Tender/Bid/ Request for Quotation (RFQ) Deals

• Responsible for negotiating contracts with suppliers.
• Negotiate pricing, quantity, and delivery schedules.
• Negotiate changes in the sourcing process, responsible for renegotiating new contracts as well.
• Promote and maintain Supplier/s database capable of meeting quality, cost, timing and technological expectations.

Draft contracts

• Sourcing Specialist supports the drafting of contracts by Legal and ensures contracts are prepared in line with the conditions of approval.

Understand Sasria’s Commodities

• Understand the ins and outs of IT commodities to know how to effectively source.
• Support local commodity strategies.
• knowledge of all key players and suppliers in the industry.
• Assist in driving developing Enterprise & Supplier Development and B-BBEE suppliers and implement strategies to meet defined BBBEE objectives.
• Market analysis and supplier base management.

Adhoc

• Perform any reasonable task as and when required by line manager.

Qualifications

• 3-year degree/ NQF level 7 qualification in procurement

Experience

• At least five 5 years procurement experience, preferably with PFMA and National Treasury background.