SKILLS DEVELOPMENT COORDINATOR

VACANCY: SKILLS DEVELOPMENT COORDINATOR

Discretionary Grants, Internships and Bursaries

Department: Skills Development
Reports to: Skills Development Manager
Location: Florida, Roodepoort
Employment type: Permanent

Job purpose

We are seeking an organised and proactive Skills Development Coordinator to manage the administration and coordination of discretionary grant applications and projects, internship programmes, bursaries and study assistance.

The successful candidate will coordinate applications, maintain accurate records, monitor project progress and expenditure, and prepare reports for management and relevant stakeholders.

Key responsibilities

Discretionary grants

• Identify relevant discretionary grant funding opportunities and communicate application requirements and deadlines.
• Coordinate the preparation and submission of grant applications, including supporting documents, budgets and implementation plans.
• Liaise with SETAs, internal stakeholders, training providers and other partners throughout the application and project lifecycle.
• Coordinate approved projects and monitor learner recruitment, enrolment, attendance, progress and completion.
• Maintain project plans, agreements, learner records, expenditure records and supporting evidence.
• Prepare and submit progress reports, claims and supporting documents within required deadlines.
• Follow up on outstanding approvals, payments, certificates and project close-out requirements.
• Identify project risks and delays and escalate them to the Skills Development Manager.

Internships

• Coordinate internship planning, applications, recruitment, selection and onboarding.
• Liaise with business units to identify placement opportunities and confirm workplace supervisors or mentors.
• Maintain accurate intern records, agreements, attendance registers and programme documentation.
• Monitor intern attendance, performance, progress and completion in consultation with workplace supervisors.
• Coordinate stipend and payment documentation and follow up on queries.
• Prepare internship reports and support programme completion, exit and absorption processes.

Bursaries and study assistance

• Coordinate the annual bursary and study assistance application process.
• Communicate application requirements, deadlines and required supporting documents.
• Check applications for completeness and prepare submissions for review and approval.
• Communicate application outcomes and coordinate approval or decline letters.
• Maintain bursary agreements, proof of registration, academic results, invoices and payment records.
• Monitor academic progress, funding commitments and outstanding documentation.
• Liaise with employees, applicants, educational institutions, managers and finance regarding queries and payments.

Administration and reporting

• Maintain accurate trackers, databases and electronic records for all assigned programmes.
• Prepare monthly reports on applications, project milestones, learner progress, expenditure, claims and outstanding actions.
• Monitor budgets and reconcile project records with finance reports.
• Ensure documentation is complete, confidential and readily available for audits, verifications and management review.
• Support the Skills Development Manager with planning, stakeholder meetings and other departmental projects.

• Matric or equivalent qualification.
• A relevant diploma or degree in Human Resources, Skills Development, Education and Training, Business Administration, Project Management or a related field.
• At least three years’ experience in skills development, training administration, grant administration or project coordination.
• Experience coordinating one or more of the following: discretionary grants, learnerships, internships, bursaries or study assistance.
• Knowledge of SETA processes and skills development reporting requirements.
• Proficiency in Microsoft Office, particularly Excel, Word, Outlook and PowerPoint.
• Experience maintaining project trackers, preparing reports and managing supporting documentation.

Key competencies

• Strong planning, organisation and administrative skills.
• Ability to manage multiple projects and deadlines.
• Attention to detail and a commitment to accurate recordkeeping.
• Good written and verbal communication skills.
• Ability to build relationships with internal and external stakeholders.
• Problem-solving and follow-up skills.
• Ability to work independently and as part of a team.
• Professional handling of confidential and personal information.

We reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team.  Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.  

Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate. 

Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.