SHEQ Officer

Job Purpose

• To effectively work and communicate with the Operations management to continuously improve standards.
• To plan, develop and implement techniques, processes and procedures for controlling the desired level of quality for all goods stored and supplied by the region/site.
• To coordinate with principals and suppliers, warehouse and transport management and customers to resolve quality and food safety issues.
• To ensure compliance to all company and group policies and standards affecting food quality and safety

Key Responsibilities
Legislative and Policy Compliance

• Ensure compliance with the Food Safety and the OHSACT, NEMA and associated regulations and legislations.
• Ensure the region and sites have the current Vector SHE and quality and food safety standards and procedures as well as Customer requirements in place and adhered to.
• Ensure documentation completion and submission requirements are adhered to.
• Ensure all internal policies are aligned to legislative requirements and best practice.
• Review and update all SHERQ procedures and checklists.
• Ensure that all internal audits are planned and actioned according to schedule
• Pass all customer and external audits and retain applicable certifications

Operational Compliance Support and Auditing

• Co-ordinate the development, implementation and management of a standardized integrated SHERQ management system as per the required standard.
• Conduct internal audits and inspections and manage external certification audits.
• Implement and maintain quality tools to ensure quality control and compliance.
• Provide management and staff training as applicable
• Ensure that all traceability and recalls procedures are followed
• Accompany inspectors and auditor during on-site inspections and audits and respond to regulatory non-compliances
• Maintain the HACCP, VACCP, TACCP, HIRA and ERA systems and other SHERQ information and documentation
• Implement, administer, monitor and maintain the Operations SHERQ programmes and associated documentation
• Update all SHE & food safety systems, lists and files
• Ensure that Risk prevention and emergency procedures are identified and implemented.
• Conduct workplace and job specific hazard analysis to identify potential hazards
• Evaluate the effectiveness of risk control measures and recommend changes
• Maintain risk registers
• Communicate risk control and risk management information by analyzing data, developing indictors, producing and presenting required reports and advising management accordingly.
• Liaise with external bodies eg. Department of Employment and Labour, fire department, contractors, service provider and emergency services with regard to local governmental compliance requirements and best practice.
• Risk management (HACCP/TACCP/VACCP/HIRA/ERA/ Food defense, fire and security)
• Conduct Root Cause Analysis for SHERQ related non-conformances identified
• Ensure corrective action plans and actions for audits, incident investigations and customer complaints are completed
• Contractor management
• Assist with the development of SHERQ Objectives and Targets, Continual Improvement Plans and Injury Reduction Plans and facilitate the completion of actions required to fulfil these requirements

Change Management

• Incident Investigation
• Conduct post incident investigations in order to identify root causes and determine appropriate preventative and corrective action
• Champion the implementation of corrective actions
• Ensure proper administration of the incident reporting and investigation system, legal documents and registers
• Analyze and investigate customer complaints. Facilitate interventions to address the problem and monitor improvements
• Seek continual improvement in the SHERQ space by regularly monitoring regional and site activities and assess the implications of new developments.
• Ensure that Corrective Action Plans are in place, updated and track the close out of required actions whilst maintaining evidence of close outs

Communication and Reporting

• Capture all SHERQ related data on time and in full
• Analyse data, develop leading indicators, determine trends and produce and present required reports to advise management accordingly.
• Engage with external bodies (eg. Department of Health and service providers) with regards to compliance requirements and best practice.
• Advise project managers regarding the requirements of contractors on site, safety files etc.
• Ensure Risk and SHE Rep meetings are held at the prescribed frequencies and minutes are communicated and signed off

Key Relationships
Internal

• Operations
• Customer team (on queries)
• Internal audits
• HR
• Engineering

External

• Consultants
• Government departments
• Contractors and service providers
• Certification bodies
• Suppliers

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• A degree or diploma in Food Science/Technology, Applied Science, Safety management, Environmental Management or like discipline
• A minimum of 3 years working in a food hygiene and/or health and safety environment implementing food safety and health and safety policies
• Good understanding of FSSC 22000/ISO 22000, ISO 45001 and ISO 14001 requirements
• Experience in the implementation and management of integrated ISO systems
• Valid Code EB drivers

Skills and Competencies
Knowledge

• All applicable legislation (Environmental, OHS & food safety)
• Industry standards
• Integrated ISO systems management principles
• Working knowledge of Vector strategies, policies, customer products and operations

Skills

• Auditing and inspections
• Relationship building
• Computer literacy (MS Office)
• Verbal and written communication
• Interpersonal
• Logical thinking
• Critical thinking
• Decision-making
• Analytical and evaluative thinking