Senior Administration Controller

SUMMARY:
Senior Administration Controller – Parrow, Cape Town

POSITION INFO:
Our client is looking for an experienced and detail-oriented Senior Administration Controller to join their team in Parrow. This role is ideal for someone with strong administrative and organisational skills, excellent attention to detail, and the ability to manage multiple processes while ensuring accuracy, compliance, and efficient turnaround times. About the role: The successful candidate will be responsible for overseeing and coordinating various administration functions, including contract quality control, payout authorisations, vehicle registrations, licensing, repossessions, and compliance-related administration. The role requires someone who takes ownership of their work, can work accurately under pressure, follows established procedures, and provides professional service to both internal and external stakeholders. Must-have minimum requirements: Relevant administrative, financial, business, or related qualification. Proven experience in administration, vehicle finance administration, licensing, or a similar role. Strong administrative, organisational, and coordination skills. Excellent attention to detail with the ability to work accurately and efficiently. Good understanding of compliance requirements, company policies, and administrative procedures. Ability to manage multiple tasks and meet strict deadlines and turnaround times. Strong computer literacy and experience maintaining administrative records and control sheets. Good communication and interpersonal skills. Ability to work independently and take accountability for assigned responsibilities. Must be based in or willing to relocate to Oudtshoorn. Key Responsibilities: Perform quality control on contracts, authorise payouts and refinancing, and communicate payout confirmations within prescribed turnaround times. Manage vehicle registrations, including lease, rental, floorplan, repossession, and dealer stock registrations. Handle new licence applications, renewals, licence cancellations, and related administration. Manage DealerWise transactions, Natis administration, and related documentation. Maintain accurate administration, licensing, repossession, CPA, FICA, and other control records. Process repossessions, CPA applications, permit requests, and related transactions. Ensure compliance with FICA, OHASA, company policies, and all applicable legislation. Manage SignHub templates, addendums, permission letters, courier administration, and traffic fine notifications and payments. Conduct FICA verification and sanctions screening before payouts. Monitor outstanding documentation, follow up on registrations, and ensure all administration is completed within the required service levels. Identify opportunities for process improvements, escalate risks, and maintain high standards of administrative quality. Provide backup and support functions as required. Advantageous: Experience in vehicle finance, motor dealerships, vehicle licensing, or the automotive industry. Exposure to DealerWise and Natis systems. Previous experience with vehicle registrations, repossessions, payouts, or refinancing administration. Knowledge of FICA, CPA, and relevant compliance requirements. Experience working with administration control sheets, audit requirements, and internal quality-control processes. Please note: If you have not heard from us within two weeks, please consider your application unsuccessful.