Sales Administrator ( Office Automation Industry)

SUMMARY:
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POSITION INFO:
Office & Operations Management: Oversee the daily operations of the asset finance division, ensuring seamless workflow and effective cross-departmental coordination. Maintain accurate and up-to-date records of finance applications, contracts, and client documentation. Manage and optimize internal systems, including CRM platforms, FICA records, and asset registers. Client & Deal Administration Monitor and manage applications from pre-approval through to payout, ensuring adherence to turnaround times. Engage with clients to collect outstanding documentation, clarify processes, and resolve queries. Support sales and credit teams by preparing finance packs and submitting applications to banks. Compliance & Risk Management Ensure full compliance with FICA, NCA, NCR, and POPIA regulations throughout the finance process. Conduct regular audits of internal documents and workflows to ensure completeness, accuracy, and legal compliance. Oversee the secure handling, archiving, and disposal of sensitive client information. Financial Coordination Liaise with the finance department regarding disbursements, collections, and supplier payments. Assist with reconciliations related to asset purchases and lease contracts. Vendor, Supplier & Bank Liaison Coordinate with insurers, landlords, and external vendors to ensure timely asset delivery and registration. Build and maintain strong relationships with finance houses, escalating any delays or issues to management. Reporting & Process Improvement Compile and present weekly and monthly reports on deal status, revenue, pipeline, and approvals Identify process bottlenecks and recommend improvements to enhance operational efficiency. Recruitment shall be done in accordance with the company's Employment Equity Plan. People living with disabilities are encouraged to apply