Registry Clerk REF NO: DOE105/10/2026

Requirements

• A grade 12 certificate with no experience required. Effective communication skills (written and verbal skills) and a good command of English language. Knowledge of registry duties, practices as well as the ability to capture data, and operate computer.
• Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment. Knowledge and understanding of PFMA, Treasury Regulations, Public Service Act and Employment of Educator Act.
• Effective verbal and written communication skills. Well-developed reasoning mathematical, innovative thinking as well as problem solving ability, ability to execute variety of tasks and be able to work under pressure. Knowledge of Education Sector will be added advantage.

Duties

• Attend to clients. Handle telephone and other enquiries received. Receive and register hand delivered mail/files. Receive all mail. Sort, register and dispatch mail.
• Distribute notices on registry issues. Opening and closing files according to the record classification system. Filing/storage, tracing (electronically/manually) and retrieval of documents and files.
• Complete index cards for all files. Open and maintain franking machine register. Frank post, record money and update register on a daily basis. Do spot checks on posts to ensure that no private posts are included.
• Lock post in postbag for messengers to deliver to Post Office. Open & maintain remittance register. Record all valuable articles as prescribed in remittance register. Hand delivers and signs over remittances to finance. Send wrong remittances back to sender via registered post and record reference number in register.
• Keep record daily of amount of letters received. Electronic scanning of files. Sort and package files for archives and distribution. Compile list of documents to be archived and submit to the supervisor. Keep records for archived documents.